Executive Assistant to the Director

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Director

Location: Mainland, Lagos
Employment Type: Full-time

Responsibilities
Calendar Management:

• Make travel arrangements, including booking flights, hotels, and rental cars.
• Coordinate and manage the Director's calendar, ensuring timely scheduling of meetings, appointments, and events.
• Prepare and distribute meeting materials, agendas, and minutes.

Communication:

• Liaise with internal stakeholders, external partners, and vendors to resolve issues and provide information.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare and send communications on behalf of the Director, including reports, presentations, and other materials.

Administrative Support:

• Manage the Director's expense reports, travel documentation, and other administrative tasks.
• Maintain accurate and up-to-date records, including databases and filing systems.
• Provide support for special projects, including data collection, research, and analysis.

Problem-Solving and Initiative:

• Take initiative to identify areas for improvement and implement process enhancements.
• Anticipate and resolve problems, escalating complex issues to the Director as needed.
• Develop and maintain relationships with key stakeholders to support the Director's work.

Discretion and Confidentiality:

• Maintain confidentiality of organizational matters, including personnel issues and business strategies.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Education: - Bachelor's degree or equivalent experience.
• Experience: 1- 3 years of experience as an Executive Assistant or similar role.
• Others: - Experience working in a similar industry or with a senior executive team.

Key Competency:
Knowledge:

• Strong problem-solving and analytical skills.
• Proficiency in Microsoft Office, Microsoft Excel, PowerPoint, Google Suite, or similar productivity software.
• Discretion and confidentiality in handling sensitive information. Skill/Competencies: