Senior HR Officer

We are recruiting to fill the position below:

Job Title: Senior HR Officer - Talent Management, Data & Systems Support

Location: Abuja (FCT)
Employment Type: Full-time

Job purpose

• This will include ensuring consistency of our approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.
• The Senior People & Culture (P&C) Officer will provide administrative support to the P&C Manager in relation to all People & Culture related functions in the organization.

Scope of work

• The Senior P&C Officer will consistently support on all systems administration (Cascade, Saviom, payroll and SharePoint) and data management including Learning & Development for the Nigerian office.
• This position will work closely with the P&C Manager in providing P&C support on all related functions.

Key accountabilities
P&C Systems Administrator (30%):

• Ensure that all employees are covered under the appropriate benefits policy.
• Provide first-hand P&C support to the state offices on administrative, systems or policy related challenges
• Support the coordination of inductions for new starters
• Support exit interviews and other meetings for exiting staff.
• Review and update starters and leavers details on cascade;
• Take the lead and Support the Nigerian office with the administration relating to Learning & Development activities (performance management)
• Tracking of trainings, code of conduct and conflict of interest documents

Performance and Development (25%):

• Working closely with the P&C Manager, to ensure that probationary period objectives are set, reviews done and APRs are carried out in compliance with MC’s appraisal review timeline.
• Ensure the L&D tracker is updated through the year.
• Ensure the timely update of the country performance appraisal compliance tracker.
• Liaise with the P&C Manager to collate all identified training needs from APRs and ADRs.
• Monitor and collate completed PAR, APR and ADR review forms for Nigeria Country office staff and update on Cascade in a timely manner.

Payroll Administrator (20%):

• Ensure details of contract documents are in sync with all organization policies;
• Manage a filing system for P&C information, including sensitive and confidential information
• Assist in collecting information required for P&C policies and other P&C related projects
• Draft end of contract letters with relevant details as captured on cascade.
• Maintain accurate records of employment benefits.
• Ensure monthly variations (starters and Leavers) are captured on payroll software;

Data Management 25%):

• Any other task assigned by the P&C Manager
• Minute taking in P&C related meeting e.g. disciplinary cases, PIP.
• Lead in the scheduling of P&C meetings and appointments.
• Support in the management of the HR Information System (Cascade) with required updates on leavers, starters, leave analysis, performance management analysis and related data analysis.
• Draft regular P&C monthly reports on Nigeria activities, including KPIs for the P&C Manager;
• Working closely with the Resourcing and Consultancy Management Officer to maintain trackers of all recruitment, consultant and HR related activities database.

Key working relationships

• Within this position, the key internal working relationships are with the P&C Manager, the UK based People Analytics Manager, the UK-based Senior Development and Performance Specialist and Line Managers.

Person specification
Qualifications and experience:
Essential:

• Experience in human resources or administration
• Minimum of 5-years’ experience in a related role
• Experience in record keeping/management.
• Knowledge of Nigeria employment law.
• Qualified female candidates are strongly advised to apply.
• Strong computer skills (MS Excel)
• Excellent payroll management experience
• Prior experience in data management and HR analytics
• Certificate in Human Resource Management, Business Administration or a related discipline at a first-degree level.
• Prior experience in a similar level role

Desirable:

• INGO experience will be an added advantage.

Work-based skills:
Essential:

• Excellent in English with good written and verbal communication skills
• Able to work on own initiative with limited supervision
• Excellent attention to detail.
• Excellent interpersonal skills
• Resourceful - able to ‘think outside the box.
• Commitment to maintain confidentiality of HR information
• Able to manage and priorities multiple tasks
• Very good in computer skills with high proficiency in Microsoft package

Desirable:

• Willingness to learn new skills
• Flexible work style
• Knowledge of databases.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Qualified female candidates are strongly advised to apply.
• To apply for this position, you will need to have the right to work in Nigeria.