Senior Contracts Administration Officer

We are recruiting to fill the position below:

Job Title: Senior Contracts Administration Officer

Location: Ndola Cement, Zambia

Responsibilties

• Responsible for ensuring that outsourced labour contracts are complied with and properly tracked and utilized as stipulated.
• Ensuring that all stakeholder engagement meetings are arranged, and reports submitted to management on monthly basis.
• Assist the Administration Manager in running the day-to-day affairs of the section.
• Maintain and monitor the state and cleanliness of the public conveniences of DCP in line with DCP health and safety standards.
• Responsible for tracking manpower manning levels for all outsourced staff and submission of monthly reports to relevant HOSs with HR department.
• Facilitate the recruitment of all third-party contract staff once requests are received from HODs and engage third party Management to process the request.
• Oversee contract modifications, renewals, and terminations, preventing costly auto renewals.
• Ensure all agreements comply with corporate policies, legal regulations and procurement standards
• Raise service entry sheets for outsourced labour contractors to ensure payments are made timely by constantly following up with internal control.
• Facilitate and monitor the correctness of the invoices raised by vendors for payment.
• Support the Administration in general administration functions and business strategy
• Serve as the primary point of contact for internal business units, legal counsel, and external contractors to resolve disputes and align requirements
• Perform any other duties as may be assigned by the Manager.
• Responsible for proper management and monitoring of third-party labour contractors.
• Lead the drafting and negotiation of complex, non-standard contracts, terms and conditions in all third-party labour contracts.