Governance C & P Committee Coordinator

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

Our turnover has more than doubled in the last few years thanks to the dedication of our 4,000 employees to whom we give training, recognition, and genuine opportunities for career development. In order to support this growth, SPIE Oil & Gas Services is always seeking talented individuals to join its teams.

We are recruiting to fill the position below:

Job Title: Governance & C&P Committee Coordinator

Location: Lagos

Job Description
SPIE Services Nigeria Limited is currently looking for Governance C & P Committee Coordinator to join its work force in Nigeria. Suitable service holder shall perform the following:

• Facilitates the presentation of Quality High Value Purchasing Dossiers to the Contracts Committee (Tenders Board) for Consideration/Approval:
• Carries out High Level Preliminary Review (Quality Assurance / Quality Control) of Purchasing Dossiers (Strategy, Award, Post-Award) to be presented to the Contracts Committee (Tenders Board) for Approval and provides timely feedback on them after examining/testing them.
• Supports the Manager in preparing for & coordinating the Contracts Committee (Tenders Board) Meetings (background support in the areas of Agenda preparation; ensuring endorsement of Presentation Slides by relevant hierarchies and formal QA/QC and final endorsement of Slides by Contracts Committee Secretary; dispatch of Agenda and Endorsed Presentation Dossiers to Contracts Committee Membership;)
• Maintains two trackers: A Contracts Committee QAQC Tracker and a Contracts Committee Meeting Highlights/Actions Tracker to facilitate adequate follow-up on Open Actions to closure and proper Record maintenance.
• Prepares Sustainability Moments to be presented at the Contracts Committee Meeting (in line with the Sustainable Development focus of Company.)

The Service Holder carries out General Facilitation of Divisional Governance Meetings and Reporting:

• Collates inputs from the different Domains and presents in Report format
• Co-Moderates the HSE Meetings and Interface Meeting with Company’s External Stakeholders Interface Division (Partners & Authorities Relations Team)
• Ensures smooth coordination of the Meetings including Safety Moments.
• Prepares and circulates Reports in a timely manner
• Develop and improve upon Meeting templates
• The Service Holder serves as the Division’s HSEQ (Health, Safety, Environment, Quality) and Sustainability (Sustainable Purchasing – Carbon Footprint Reduction; Energy Management;) Focal/Point Person.
• The Service Holder deputizes as the Division’s Compliance Representative ensuring the Due Diligence Compliance of the Division’s affiliated Third-Party Contractors/Vendors.
• The Service Holder deputizes as the Division’s Company Management System (CMS) Correspondent ensuring that the Division’s Governance Documents (Procedures, Work Instructions) are uploaded to the CMS portal and updated as required.
• The Service Holder supports the Methods & Performance Sub-Division (Strategic Sourcing Department) in the preparation of the Procurement Plan (Look-ahead Procurement Planning for Contracts Committee purposes.)

Profile
Qualifications / Experience Required:

• Bachelor’s Degree in Supply Chain Management, Law, Engineering, Sciences, Business, Humanities
• Minimum of 12 years’ experience in Purchasing (Contracts & Procurement) or/and other Supply Chain Management activities in the Oil & Gas Industry or elsewhere.
• Membership of relevant professional bodies in Supply Chain Management or Operational functions will be an added advantage.
• Excellent Analytical & Numeracy Skills.
• Excellent Communication Skills.
• Excellent Inter-personal Relationship Skills.
• Commitment to excellence, respect for deadlines and great team spirit.