Facilities Manager

We are recruiting to fill the position below:

Job Title: Facilities Manager

Location: Apapa, Lagos
Employment Type: Full-Time

Job Summary

• The Facilities Manager is also responsible for overseeing preventive and corrective maintenance programmes, contractor management, regulatory compliance, property upkeep, and continuous improvement initiatives that support operational efficiency and organizational objectives.
• The role ensures that all facilities, equipment, and support services are effectively managed to provide a safe, reliable, compliant, and cost-efficient operating environment.
• The Facilities Manager is responsible for the overall maintenance and optimization of the refinery's physical assets, including production support facilities, administrative buildings, utilities, infrastructure, and company-owned properties.

Key Responsibilities (Duties & Responsibilities)
Operational Responsibilities:

• Coordinate pest control and landscaping services to maintain facility standards.
• Manage space allocation and optimize utilization across the facility.
• Develop and implement effective waste management and recycling programs.
• Oversee facility maintenance including electrical, plumbing, HVAC, and general repairs.
• Supervise utilities management (electricity, water, gas, waste).

Safety & Security Responsibilities:

• Identify risks and implement mitigation strategies within the facility.
• Develop and implement emergency response plans (evacuation, fire safety, first aid).
• Oversee installation and maintenance of security systems (CCTV, alarms).
• Manage access control systems and visitor management processes.
• Ensure compliance with health, safety, and security regulations.

Administrative Responsibilities:

• Maintain accurate records for maintenance, inspections, and compliance.
• Conduct regular facility inspections and ensure timely corrective actions.
• Communicate facility-related updates to stakeholders (staff, contractors, visitors).
• Prepare and manage facility budgets, including cost control and forecasting.
• Negotiate and manage vendor/service provider contracts.

Sustainability & Energy Management:

• Implement water conservation measures.
• Develop and implement energy optimization strategies.
• Monitor and reduce waste generation across the facility.
• Drive sustainability initiatives (recycling, green practices, efficiency programs).

Strategic Responsibilities:

• Support change management initiatives impacting facility operations.
• Contribute to administrative and corporate strategic planning.
• Drive process improvement initiatives for efficiency and innovation.

Other Responsibilities:

• Manage facility-related projects (renovations, upgrades, expansions).
• Identify and implement continuous improvement initiatives.
• Ensure compliance with management systems (QMS, FSSC, OHSAS, EMS, etc.).
• Coordinate office moves and relocations.

Key Performance Indicators (KPIs)

• Energy consumption and sustainability targets
• Compliance with safety and regulatory standards
• Budget adherence and cost savings achieved
• Maintenance response and resolution time
• Facility uptime and operational efficiency
• Vendor performance and contract compliance

Competencies Required (Qualification & Experience)
Educational Qualification:

• Bachelor’s Degree in HR, Social Sciences, Business Administration, Engineering, or related field

Professional Qualification:

• Membership of Chartered Institute of Personnel Management (CIPM) or relevant professional body

Experience:

• Experience in manufacturing or industrial environment is an advantage
• Minimum of 8 years’ experience in facility or administrative management

Competency Level:

• Level 3 – Experienced / Supervisory

Skills & Competencies:

• Strong communication and interpersonal skills
• Strong leadership and stakeholder management skills
• Vendor and contract management expertise
• Excellent organizational and multitasking abilities
• Knowledge of regulatory and safety standards
• Proficiency in Microsoft Office and facility management tools
• Strong financial and budget management skills

Personal Attributes:

• High level of integrity and confidentiality
• Ability to work under pressure and meet deadlines
• Strong analytical and problem-solving ability
• Proactive and capable of working independently
• Detail-oriented and highly organized