Executive Assistant (Hybrid)

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos (Hybrid)
Reports To: Managing Director

Job Summary

• The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring smooth day-to-day operations, effective communication, and efficient time management.

Key Responsibilities
Executive Support:

• Manage executives’ calendars, meetings, and appointments.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-ups.
• Handle confidential and sensitive information with professionalism and discretion.

Communication & Coordination:

• Manage emails, correspondence, and phone calls on behalf of executives.
• Draft, review, and edit emails, reports, presentations, and other documents.
• Track action items and ensure timely follow-up on decisions and deliverables.

Administrative & Operational Support:

• Maintain organized records, files, and documentation.
• Support special projects and company initiatives as assigned.
• Prepare expense reports and assist with budget tracking where required.
• Arrange travel plans, accommodations, and itineraries.

Office & Team Support:

• Help streamline processes and improve administrative efficiency.
• Work closely with HR, Finance, and other departments to support executive needs.
• Assist with coordination of company events, meetings, and offsites.

Requirements & Qualifications

• Ability to multitask, prioritize, and work independently.
• Proficiency in Microsoft Office / Google Workspace and collaboration tools.
• High level of professionalism, discretion, and confidentiality.
• 3 years proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Bachelor’s Degree or equivalent experience.

Preferred Skills:

• Ability to work under pressure and meet tight deadlines.
• Strong problem-solving and decision-making abilities.
• Familiarity with project management or task-tracking tools.
• Experience supporting C-level executives.