Sage Grey Technologies Limited is a venture studio which engages in development, production, and distribution of technology related products, services or solutions.
We are recruiting to fill the position below:
Job Position: Asset and Inventory Officer
Job Location: Isolo, Lagos
Employment Type: Contract
Job Summary
- The Asset and Inventory Officer is responsible for the effective control, tracking, and safeguarding of the organization’s assets and inventory.
- The role ensures accurate record-keeping, proper utilization, and accountability for all company assets and stock items while supporting operational efficiency and compliance with internal control policies.
Scope of Work & Key Responsibilities
Asset Management:
- Maintain an up-to-date fixed asset register capturing acquisition date, cost, location, custodian, and depreciation.
- Tag, label, and track all company assets (IT equipment, furniture, machinery, etc.).
- Coordinate asset issuance, transfer, and retrieval processes and ensure proper documentation.
- Conduct periodic physical verification of assets and reconcile with records.
- Monitor asset usage and report idle, damaged, or obsolete assets.
- Support asset disposal processes in line with approved policies.
Inventory Management:
- Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
- Maintain appropriate stock of frequently used supplies through establishing a reorder level con sistent with monthly usage
- Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to the line manager as needed
- Ensure warehouses are clean and goods are well always organized according to their type and homogeneity.
- Maintain accurate inventory records for consumables, supplies, and stock items.
- Monitor stock levels and initiate replenishment requests to avoid stock-outs or overstocking.
- Ensure proper storage, handling, and security of inventory items.
- Conduct routine and spot stock counts and reconcile variances.
- Prepare inventory movement and usage reports.
- Support the count team during the periodic stock counts.
Controls & Compliance:
- Enforce asset and inventory management policies and procedures.
- Ensure proper authorization and documentation for all asset and inventory movements.
- Support internal and external audits by providing required documentation and explanations.
- Identify control gaps and recommend process improvements.
Reporting:
- Prepare periodic asset and inventory reports for management.
- Provide data to support budgeting, forecasting, and financial reporting.
- Report losses, damages, or discrepancies promptly with root-cause analysis.
Coordination & Support:
- Liaise with the HR and Finance teams on asset, inventory, and related administrative matters.
- Provide support for general administrative functions as required.
- Support employee onboarding and exit processes by ensuring timely asset assignment, tracking, and recovery.
Key Performance Indicators (KPIs)
- Accuracy and completeness of asset and inventory records
- Timely reconciliation and submission of asset and inventory reports
- Reduction in asset losses, damages, and inventory variances
- Compliance with approved asset and inventory management policies and procedures
- Effectiveness and responsiveness in supporting administrative functions
- Audit outcomes and number of audit findings related to assets and inventory.
- Strong record-keeping and documentation skills with high attention to detail
- Good understanding of asset lifecycle management and inventory control practices
- Ability to conduct physical verification, reconciliation, and variance analysis
- Knowledge of internal controls, compliance, and basic audit requirements
- Proficiency in Microsoft Excel and inventory or asset management systems
- Strong organizational and time-management skills with the ability to prioritize tasks
- Good communication and interpersonal skills for effective coordination with internal teams
- High level of integrity, accountability, and confidentiality
- Problem-solving skills with the ability to identify issues and recommend improvements
- Ability to work independently and as part of a team
Qualifications & Experience
- Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, or a related field
- Minimum of 4 years of relevant experience in asset management, Warehouse and Inventory Management and/or administrative operations.
- Basic knowledge of accounting principles
- Competence in Microsoft excel and other Microsoft suite software
- Familiarity with inventory management systems, ERP tools, or asset registers.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Position as the subject of the mail.
