Technical Assistant (Real Estate)

We are recruiting to fill the position below:

Job Title: Technical Assistant (Real Estate)

Location: Abuja (FCT)
Employment Type: Full-time

Main Function

• The role focuses on tracking project timelines, managing architectural and engineering documents, coordinating with contractors and city officials, and preparing operational reports to ensure real estate projects are delivered on time and within budget.
• The Technical Assistant (Real Estate) is responsible for providing technical, administrative, and data support to the real estate development and management team.

Role Responsibilities
Project Coordination & Monitoring:

• Assist the Project Manager in tracking construction timelines, milestones, and critical deadlines for real estate developments.
• Monitor day-to-day site progress and flag any potential delays or issues to senior management.
• Follow up with contractors, architects, and engineers to ensure project action items are completed on time.
• Coordinate site visits, progress inspections, and technical meetings between internal teams and external stakeholders.

Document Control & Data Management:

• Maintain the digital filling system to ensure all contracts, deeds, survey plans, and building approvals are up to date and easy to access.
• Manage and organize all technical project documents, including blueprints, CAD drawings, zoning permits, and engineering specifications.
• Process and track Requests for Information (RFIs), change orders, and submittals from contractors.

Vendor, Contractor & City Relations:

• Act as a point of contact for external vendors, material suppliers, and subcontractors.
• Assist in preparing and submitting paperwork to government agencies for planning permissions, building permits, and utility connections.
• Coordinate the bidding process by gathering and organizing price quotes from different contractors for evaluation.

Financial Tracking & Material Control:

• Track project expenses and material invoices against the approved budget to help control costs.
• Assist in preparing payment certificates and invoices for subcontractor work.
• Verify material deliveries on-site against delivery notes and purchase orders to prevent shortages or waste.

Reporting & Compliance:

• Prepare weekly and monthly progress reports, including site photos, budget updates, and timeline tracking.
• Ensure all project activities comply with local building codes, health and safety regulations, and company policies.
• Support internal and external audits by providing necessary technical paperwork and project history.

Experience / Qualification

• Proficiency in project management tools (e.g., MS Project, Procore) and basic knowledge of design software (AutoCAD) or Microsoft Excel.
• Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Estate Management, Building Technology, or Business Administration.
• 2–4 years of experience in real estate development, construction, or property management support roles.

Competencies / Skills:

• Strong organizational skills with the ability to manage large amounts of paperwork and digital files.
• Basic understanding of construction processes, building materials, and real estate laws.
• Good communication skills for dealing with both site workers and corporate executives.
• Excellent data tracking and reporting skills.
• Problem-solving skills to handle unexpected changes on-site or with permits.

Behavioural Qualities / Other Competences:

• Highly detail-oriented, accurate, and organized.
• Results-driven with a strong commitment to project success and safety.
• Flexible to visit different construction sites or property locations as required.
• High level of accountability and integrity when handling project data and expenses.
• Ability to work under pressure and meet strict project deadlines.

How to Apply
Interested and qualified candidates should forward their CVs and cover letters to: [email protected] using "Technical Assistant (Real Estate)" as the subject of the email.

Note: Only shortlisted candidates will be contacted.