Administration & Operations Lead

SCSP is a leading service provider of Operational Risk Management Service for Protection of Life, Environment, Asset and Business Continuity. In the course of doing business over the past 15 years, we have identified skills and knowledge gaps in Fire and Security Risk Assessment, Engineering and Construction as a critical challenge to business and society at large. SCSP business strategy is to provide quality engineering solutions and consultancy services that rely on innovation as a core disquisition.

SCSP adopt holistic approach to the critical aspects of customer requirements. The effective management of technical safety, risk, and reliability is one of the first priorities in any construction, oil, and gas development project. Production facilities are usually quite complex, and often located in unique environments that are almost always hostile, with plenty of potential for safety breaches, negative environmental impact or loss-making downtime.

We are recruiting to fill the position below:

Job Title: Administration & Operations Lead

Location: Ajah, Lagos
Employment Type: Full-time

Job Objective

• The role ensures company operations are properly documented, financial transactions are accurately recorded and tracked, staff administration is effectively coordinated, and business data is analyzed to support management decision-making and operational performance monitoring.
• This position contributes to maintaining organizational efficiency, operational transparency, and corporate governance within SCSP.
• Responsible for supporting the efficient operation of SCSP’s corporate services through the coordination of administrative functions, accounting support, document management, human resource administration, and operational data analysis.

Responsibilities
Administrative Management:

• Maintain office operational procedures and administrative policies.
• Support company communications and internal notices.
• Manage office logistics, supplies, and vendor relationships.
• Coordinate travel arrangements and logistical support for staff where required.
• Support project teams with administrative coordination.
• Organize meetings, internal communications, and administrative schedules & DOCUMENTATION
• Compliance & Certification (NSITF/ PENCOM/ITF/CAC)
• Maintain office filing systems and corporate records.

Accounting and Financial Administration Support:

• Maintain accurate financial records and expense documentation.
• Maintain organized financial documentation archives.
• Support finance team with documentation during audits or financial reviews.
• Process and maintain records of invoices, receipts, and payment documentation.
• Maintain procurement documentation and purchase records.
• Assist with preparation of financial reports and expense tracking.
• Maintain records of operational expenditures and office costs.
• Coordinate vendor payment documentation and approval workflows.

Human Resource Administration:

• Maintain training records and staff development documentation.
• Support onboarding of new employees and documentation of employment records.
• Track staff attendance, leave, and HR administrative records.
• Assist in preparing employment letters, HR communications, and staff notices.
• Coordinate recruitment processes including interview scheduling and candidate documentation.
• Support HR compliance documentation and internal policy records.
• Maintain employee records and HR documentation.

Data Analysis and Business Reporting:

• Assist in analyzing operational trends including staffing, administrative efficiency, and resource utilization.
• Compile operational data for management review.
• Support tracking of company KPIs across departments.
• Generate administrative and operational performance reports.
• Support preparation of management reports for strategic decision-making.
• Maintain organized business data repositories and dashboards.
• Maintain internal data records relating to staff, operations, procurement, and administration.
• Assist in analyzing procurement, administrative costs, and operational expenditure patterns.

Corporate Coordination Support:

• Support internal compliance documentation and corporate governance processes.
• Coordinate information flow between Administration, Finance, Operations, Engineering, and Projectsteams.
• Assist management in implementing corporate administrative procedures.
• Maintain internal communication records and corporate notices.