Planning Team Lead

We are recruiting to fill the position below:

Job Title: Planning Team Lead

Location: Lagos
Employment Type: Full-time

Job Summary

• Translate complex maintenance data into clear, executive-level summaries for monthly contract review meetings.
• Act as the primary interface between the planning team, operations, maintenance execution, and the client representative.
• Liaise with third-party contractors and OEM service providers on scope, mobilization timelines, and progress reporting.
• Participate in internal and client HSE audits; implement corrective actions related to the planning function within agreed timescales.
• Drive the development and optimization of PM task lists, maintenance strategies, and equipment hierarchies within the CMMS.
• Prioritize work orders in accordance with criticality rankings and asset reliability needs, escalating any conflicts to the Maintenance Manager.
• Ensure timely scheduling and tracking of safety-critical maintenance (SCM) items, safety valve testing, deluge system verification, and emergency system proof tests.
• Own and administer the CMMS (SAP PM or equivalent) for all planning-related functions: work order creation, scheduling, notifications, equipment history, and backlog management.
• Audit CMMS data regularly to identify gaps, orphan notifications, overdue PM orders, and incorrect functional locations.
• Coordinate long-term planning horizons (90-day, 6-month, annual) with short-term weekly and daily schedule management.
• Prepare and approve detailed Work Packages, including job scope, task breakdowns, resource requirements, material lists, safety isolations, and method statements, in compliance with FPSO operator standards.
• Enforce data quality standards within the CMMS; ensure all completed work orders are closed with accurate feedback, labour hours, materials consumed, and failure codes.
• Lead, mentor, and supervise a multidisciplinary team of planners covering mechanical, electrical, instrumentation, and third-party maintenance activities.
• Ensure all maintenance plans and work packages comply with applicable offshore regulations, including NUPRC requirements, flag state regulations, OCIMF SIRE, ISM Code, and client HSSE standards.
• Set team objectives, conduct performance reviews, and drive a culture of accountability, precision, and continuous improvement.
• Build and maintain dynamic Excel dashboards and Power BI reports to visualize maintenance performance trends for management, clients, and contract reviews.
• Define, track, analyze, and report on key maintenance performance indicators, including:
  • Mean Time Between Failures (MTBF) and Mean Time To Repair (MTTR) by equipment class,
  • Planned vs. Unplanned Maintenance Ratio,
  • Work Order Cycle Time (notification to close-out).
  • Backlog Management (overdue PMs, open CMs by age and priority),
  • Schedule Compliance (weekly PM and CM execution vs. plan),
  • Maintenance Cost per Discipline vs. budget,
• Support annual budget preparation by providing detailed maintenance workload forecasts, manpower estimates, and material cost projections.
• Verify that all work packages include appropriate risk assessments, PTW (Permit to Work) references, LOTO plans, and method statements before execution.
• Interface with the document control team to ensure all procedures, work instructions, and technical drawings referenced in work packages are current and version-controlled.
• Conduct monthly performance analysis and present findings with root cause commentary and corrective action plans.
• Coordinate with procurement and supply chain to ensure materials and spare parts are available ahead of planned maintenance windows; escalate critical spares shortages immediately.
• Manage and coordinate planned shutdown windows and full-field shutdown (FFSD) preparation, including critical path development.
• Chair daily, weekly, and monthly planning coordination meetings; produce and distribute meeting minutes and action trackers.
• Ensure workload is balanced across the team, providing guidance and resolving planning conflicts proactively.
• Maintain a live tracker of certification expiry dates for lifting equipment, pressure vessels, safety valves, life-saving appliances, and fire and gas detectors.
• Develop, maintain, and optimize the Master Maintenance Schedule for all FPSO topside, hull, and marine systems, covering preventive maintenance, corrective maintenance, and condition-based maintenance.
• Ensure PM plans are aligned with OEM recommendations, class society requirements, and regulatory inspection schedules (flag state, OCIMF, SIRE).
• Serve as the planning function's representative in all client progress meetings, presenting schedule status, KPI performance, and backlog management updates clearly and confidently.
• Deliver ad-hoc analytical reports as requested by the client or Maintenance Manager, using data drawn from SAP, Excel, and Power BI.

Requirements

• Expert-level use of SAP PM (or equivalent CMMS such as Maximo, Infor EAM). Proficient in work order management, equipment hierarchies, maintenance strategies, and backlog reporting.
• Experienced in defining, tracking, and presenting maintenance KPIs. Goal-oriented mindset focused on continuous improvement and measurable results.
• Certification in Reliability-Centred Maintenance (RCM) or formal training in maintenance strategy development.
• Knowledge of FMEA/FMECA, RAM analysis, and risk-based inspection (RBI) methodologies.
• Familiarity with additional analytics tools such as Tableau, Python for data analysis, or SQL querying.
• Expert user of a CMMS platform (SAP PM strongly preferred); able to configure, audit, and train others on the system.
• Project Management Professional (PMP) or equivalent certification.
• Minimum 10 years of experience in oil and gas maintenance planning, with at least 5 years in an FPSO or offshore floating production environment.
• Familiarity with offshore regulatory frameworks: NUPRC, flag state, ISM Code, OCIMF, SIRE, and class society requirements.
• Advanced proficiency in Microsoft Excel and Power BI for maintenance performance reporting and dashboard development.
• Solid understanding of FPSO maintenance scopes: topside process equipment, rotating machinery, electrical systems, instrumentation, marine systems, lifting equipment, and hull integrity.
• Proven experience leading a planning team of 4 or more planners across multiple disciplines.
• Advanced proficiency in Microsoft Excel (pivot tables, Power Query, complex formulas, VBA macros) and Power BI (dashboard design, DAX measures, data modelling). Ability to turn raw CMMS data into actionable insights
• Degree in Mechanical, Electrical, or Instrumentation Engineering (or related discipline).
• Experience with Shell, Chevron, TotalEnergies, or ExxonMobil FPSO maintenance standards and work management processes.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] and copy: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates should apply.