Executive Assistant to the Founder (Intern)

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Founder (Intern)

Location: Lagos, Nigeria
Work mode: Hybrid
Reports to: Founder, SustyVibes
Working Hours: 20 hours per week (flexible schedule)
Contract Type: Internship (6 months, renewable based on performance and organisational needs)

Role Summary

• The role helps ensure that priorities are tracked and logistics are handled efficiently, allowing the Founder to focus on strategic leadership and organisational growth.
• Working closely with Sustyvibes’ Founder, the intern will assist with task management, calendar coordination, meeting preparation, basic reporting and presentation support, and email and social media management.
• The Executive Assistant to the Founder (Intern) provides administrative support to the founder on day-to-day tasks. We are seeking a candidate who is kind, creative, understands the pressures a Founder faces, follows up the first time, and pays close attention to detail.
• This role is ideal for someone highly organised, detail-oriented, proactive, and interested in gaining exposure to executive coordination within a fast-paced, mission-driven organisation.

What You’ll Do
Executive Office & Strategic Support/Coordination:

• Support scheduling, preparation, and documentation of Board of Trustees and Advisory Board meetings.
• Support coordination of senior leadership meetings, including agenda setting and minutes.
• Represent the Founder at selected meetings or events where required, ensuring accurate communication of key messages and feedback.
• Prepare briefing documents, talking points, and summaries for high-level meetings and engagements.
• Track Board action points and ensure timely follow-up across leadership.
• Manage the Founders calendar, priorities, and scheduling to ensure alignment with organisational strategy.
• Draft simple responses or follow-up messages where appropriate.
• Assist with screening and organising incoming emails and messages.
• Help ensure timely communication between the Founder and internal teams.
• Make and coordinate calls on behalf of the Founder, ensuring clear communication and appropriate follow-up with stakeholders.

External Relations & Communications Support:

• Ensure timely and professional communication with key stakeholders.
• Support documentation of external engagements and partnership discussions.
• Support with website and social media management, ensuring full visibility of the founder’s activities.
• Assist in preparing reports, proposals, and correspondence for partners and funders.
• Coordinate logistics for high-level stakeholder meetings, donor engagements, and external events.

Operational & Personal Support:

• Support travel planning by helping research flights, accommodation, and event logistics.
• Ensure confidentiality and discretion in handling sensitive tasks and information.
• Provide personal administrative support as needed, including shopping
• Assist with preparing travel schedules and meeting itineraries.
• Support expense documentation and administrative processes linked to the Executive Office.
• Maintain organised filing systems (digital and physical, where applicable).

Cross-Functional Coordination:

• Support alignment between the Executive Office and Operations, Finance, Programs, and People & Culture teams.
• Provide administrative support to ensure commitments and deliverables are documented and monitored.
• Liaise with Heads of Departments to gather information required for reporting and decision-making.
• Help streamline workflows within the Executive Office to improve efficiency and clarity.
• Help track tasks, deadlines, and follow-ups from meetings involving the Founder.

Systems & Process Support:

• Provide feedback to strengthen coordination and team efficiency.
• Support the adoption and use of digital collaboration tools such as Google Workspace, ClickUp, and Zoom.
• Assist in reviewing and improving internal workflows and processes.

What We’re Looking For

• Strong alignment with SustyVibes’ mission and values.
• High level of discretion, professionalism, and judgment.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Candidates should possess a Bachelor’s Degree in a relevant field.
• Must have 0-2 years’ experience in an executive support, administrative, or coordination role (nonprofit or mission-driven experience preferred).

Key Competencies:

• Proactive problem-solving
• Professional maturity and reliability
• Confidentiality and discretion
• Clear communication
• Ability to manage multiple competing priorities
• Attention to detail and structured documentation
• Executive-level coordination and prioritisation

Salary and Benefits

• Tools: Laptop required (organisation may provide)
• Stipend: Modest monthly stipend (N150,000 / Month)

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: SustyVibes is an equal opportunity organisation committed to creating a workplace where everyone feels valued, supported, and able to do their best work.