Executive Assistant (Hybrid) in a Fintech Company

Job Title: Executive Assistant

Location: Abuja (FCT)
Employment Type: Full-time
Work Type: Hybrid

Summary

• The Executive Assistant will provide high-level administrative and project support to senior executives by managing schedules, coordinating business activities, tracking projects, conducting research, and ensuring the timely execution of key initiatives.
• The ideal candidate should be detail-oriented, proactive, and able to thrive in a fast-paced environment.
• We are seeking a highly organized, self-driven, and proactive Executive Assistant to support a fast-moving product management executive while driving project execution across product and business operations for a leading cross-border payments business in Sub-Saharan Africa

Responsibilities

• Support other executive, operational, and project or product-related tasks as required by the business.
• Maintain project trackers and collaborate with cross-functional teams to ensure smooth execution.
• Track open projects, deadlines, blockers, and follow-ups across the business.
• Maintain project boards in tools like ClickUp, Asana, or Jira
• Develop relevant project and product documentation including, SOPs, Project Charter, Execution Plan, Project Trackers, Feature Requirement Documents (FRD), Product Requirement Document (PRD), Action Plans, project briefs, and other required internal documentation.
• Deliver high-quality research and business analyses including Concept Notes, User Research Reports, Market Research, and Business Cases to support strategy development and execution.
• Organise product feedback from customers, internal users, and industry stakeholders and assist in translating business requirements into actionable tasks.
• Prepare reports, presentations, project documentation, and other business materials.
• Coordinate and monitor projects, ensuring tasks are completed within agreed timelines.
• Manage the executive's calendar, inbox, priorities, and daily task list, ensuring seamless scheduling and timely follow-through on all commitments.
• Turn the executive’s KPIs/client requests into clear tasks/work breakdowns, specs, and action items.

Requirements

• Experience in business analysis, project management, or product management is an added advantage.
• Hands-on experience in a Business Analysis, Project Management, or Product Management capacity.
• Excellent written and verbal communication skills.
• Experience supporting senior executives or founders in a fast-paced environment.
• High attention to detail with the ability to work independently and manage multiple priorities.
• Strong organisational, time-management, and multitasking skills.
• First Degree in Law with a minimum of 2 years' experience as an Executive Assistant, Project Assistant, Operations Associate, Business Analyst, or in a similar role within the fintech, payments, FMCG, or e-commerce industry.
• Proficiency in Google Workspace, Microsoft Office Suite, and project management tools such as ClickUp, Asana, Notion, or Jira.