Document Controller

Collection Development Limited - We develop, manage, and invest with the purpose of improving property and places to deliver lasting commercial and social benefit. We are a curious team of real estate experts who identify opportunities where we can create and capture significant value. We are Collection Developments.

Our goal is to create places that people want to be in. We take a long-term approach to real estate, maximising risk-adjusted returns across portfolios and generating consistent returns for our partners whilst setting new standards for homes, workplaces and cultural spaces that people love.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Lagos
Employment Type: Full-time

Job Description

• The wrong drawing on site can cause structural errors; the wrong document can create contractual exposure. This role prevents both.
• On a multi-block simultaneous build with multiple consultants, many subcontractors, and thousands of drawings and documents, the document control system is not a support function; it is a project safety and quality system.
• The Document Controller is the information custodian of the project.

Key Responsibilities

• Manage all incoming and outgoing formal correspondence; ensure all documents are correctly named, numbered, and filed.
• Archive all project documents progressively; produce the final project document archive at project closeout.
• Maintain all project correspondence registers: RFI log, Architect's Instruction log, site instruction log, transmittal log, and formal letter register.
• Ensure that only current-revision drawings are accessible on site; manage the withdrawal and archiving of all superseded drawings.
• Maintain the master drawing register for all disciplines including architecture, structure, MEP, civil, and specialist; update with every new issue and revision.
• Issue all incoming drawings from consultants to the site team via the document management system; obtain transmission receipts.
• Support the Design and Architectural Manager with drawing status reporting.
• Own and manage the project document management system; ensure all team members use the system correctly and consistently.

Qualifications and Experience
Education:

• Bachelor's Degree in a relevant field; formal document control training or certification is an advantage.

Experiences:

• Minimum 6 years of document control experience on major construction projects.
• Proficiency in Procore, Aconex, or equivalent document management platform.

Skills:

• Proactive in identifying and correcting document control non-compliance by other team members.
• Highly organised; thrives in a high-volume information environment.
• Absolute precision and consistency in document naming, numbering, and filing.
• Strong MS Office skills; excellent attention to detail.