Compliance and Documentation Officer

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Summary

• This role functions independently to evaluate ethical issues, ensure adherence to internal control frameworks, and oversee the critical documentation and tendering processes necessary for business continuity.
• The Compliance and Documentation Officer is responsible for identifying, measuring, and managing regulatory and legal risks within the organization.
• The officer will act as a safeguard for company assets and a primary liaison with external regulatory bodies.

Key Responsibilities

• Health, Safety, and Environment (HSE):
  • Maintain occupational health and safety standards within the office environment.
  • Actively participate in and promote company health and safety campaigns and policies.
• Document Control & Asset Management:
  • Manage the process for acquiring and renewing relevant regulatory certifications and licenses.
  • Ensure all compliance-related communication is current, accessible, and comprehensive for all employees.
  • Obtain, document, and securely file original company asset documents.
• Policy & Regulatory Compliance:
  • Assist in developing, maintaining, and revising policies for general operations.
  • Conduct regular assessments of the organization’s compliance and risk management culture.
  • Interface with external regulatory bodies—including NNPC, PPMC, DPR, and NCD—to ensure all directives are met and issues are resolved.
  • Follow up on current compliance knowledge to resolve issues effectively and drive a culture of transparency.
• Tender Documentation & Submission:
  • Liaise with Federal, State, and Local Government agencies to ensure all statutory approvals, permits, and licenses are obtained timely.
  • Source and tender for bids via the NipeX portal.
  • Track and close action plans within the compliance reporting system.
• Operational Monitoring & Audit:
  • Conduct periodic compliance reviews and statutory inspections to ensure conformity with existing procedures.
  • Monitor the adequacy of business controls and identify potential areas of vulnerability.
  • Ensure that the Group’s local and international assets are adequately insured against loss or damage.

Requirements

• Education: Minimum of a Bachelor’s Degree or HND (Second Class Upper/Upper Credit) in Accounting, Finance, Management, or a related discipline.
• Professional Certification: Relevant certifications such as Certification in Risk Management Assurance (CRMA) or equivalent are highly desirable.
• Experience: At least four (4) years of relevant experience in internal control, compliance, or auditing within a similar industry.

Key Competencies & Skills

• Analytical: Meticulous attention to detail with the ability to conduct investigations into suspected errors or irregularities.
• Organization: Proven ability to multi-task, prioritize tasks, and work independently or as part of a team.
• IT Literacy: Proficient in Microsoft Office Suite and familiar with industry-relevant software.
• Technical: Strong knowledge of regulatory compliance, risk management, and audit & assurance.
• Soft Skills: Excellent communication (verbal and written), negotiation, and relationship management skills.