Chief of Staff

Job Title: Chief of Staff / Strategic Executive Assistant to the CEO (Retail, Oil & Gas)

Location: Rivers
Employment Type: Full-time

Role Overview

• Chief of Staff to the CEO provides high-level administrative and strategic support, ensuring seamless coordination of daily operations and executive priorities.
• This role requires a high level of discretion, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities
Executive Support & Coordination:

• Prepare, review, and edit correspondence, reports, and presentations
• Support project execution through research, information gathering, and progress tracking
• Coordinate travel arrangements, logistics, and protocol for local and international engagements
• Manage the CEO’s calendar, meetings, and daily priorities
• Coordinate meetings, including agenda preparation, minute-taking, and tracking action points

Confidentiality & Professionalism:

• Handle sensitive information with a high level of discretion
• Maintain confidentiality in all communications and documentation
• Represent the CEO professionally in engagements when required

Communication & Stakeholder Management:

• Liaise with internal teams and external stakeholders to ensure smooth operations
• Escalate urgent issues to the CEO in a timely manner
• Facilitate coordination across departments and leadership teams

Office & Operations Management:

• Maintain awareness of organizational priorities and operational processes
• Ensure efficient office administration and workflow optimization
• Support governance activities and the preparation of executive-level documentation

Problem Solving & Escalation:

• Identify operational challenges and escalate issues appropriately
• Propose solutions to improve efficiency and effectiveness

Documentation & Reporting:

• Maintain organized filing systems for easy access and retrieval
• Ensure accuracy and timeliness of reports, meeting notes, and documents

Qualifications & Experience

• Proficiency in Microsoft Office and collaboration tools
• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum of 2 years’ experience as an Executive Assistant or in a similar role supporting senior leadership

Key Skills & Competencies

• Proactive and adaptable with a solutions-oriented mindset.
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management skills
• Ability to work under pressure and manage competing priorities
• High level of discretion and confidentiality
• Professionalism, integrity, and attention to detail
• Strong problem-solving and research abilities