Bids Coordinator

Location: Ikeja, Lagos
Employment Type: Full-time

Description

• The ideal candidate will be responsible for identifying bid opportunities, preparing high-quality tender and proposal documents, coordinating internal stakeholders, and ensuring timely submission of bids and proposals.
• We are seeking a detail-oriented, proactive, and analytical Bids Coordinator to join our team.
• The successful candidate must possess strong proposal writing and presentation skills, excellent attention to detail, and the ability to manage multiple deadlines within a fast-paced environment.

Key Responsibilities

• Ensure compliance with company policies and client requirements.
• Identify and monitor bid opportunities from government, private, and international organizations.
• Prepare, write, compile, and submit RFQs, RFPs, EOIs, tender documents, and business proposals.
• Review tender requirements and coordinate bid preparation processes.
• Maintain an organized database of submitted bids, supporting documents, and bid outcomes.
• Ensure all bid documents are accurate, compliant, and submitted within deadlines.
• Coordinate vendor/OEM documentation and follow up on required quotations and certifications.
• Assist in pricing coordination and bid clarification processes.
• Prepare presentations and support bid defense or clarification meetings where required.
• Conduct post-bid analysis to identify areas for improvement.
• Develop clear, compelling, and professional proposal documents tailored to client requirements.
• Liaise with internal departments to obtain technical, financial, and administrative information required for submissions.

Requirements

• Strong attention to detail and organizational abilities.
• Ability to manage multiple projects and deadlines effectively.
• Proven experience in proposal writing and preparation of professional business documents.
• 3–10 years of experience in bid management, tender preparation, procurement, proposal writing, or proposal coordination.
• Strong knowledge of tendering, bidding, and proposal development processes.
• Strong presentation and stakeholder engagement skills.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience working with OEMs, vendors, or technical documentation is an added advantage.
• Excellent written and verbal communication skills.
• Bachelor’s degree in Business Administration, Procurement, Engineering, Project Management, or a related field.

Core Competencies:

• Analytical Thinking
• Presentation Skills
• Communication Skills
• Attention to Detail
• Integrity & Professionalism.
• Problem Solving
• Proposal Writing
• Time Management
• Coordination & Collaboration

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.

Note: Only shortlisted candidates will be contacted.