Admin Officer

Job Title: Admin Officer

Location: Ago Palace Way, Okota - Lagos
Employment Type: Full-time

Job Summary

• We are seeking a competent and experienced Admin Officer to carry out the administrative duties.

Key Responsibilities

• Maintain office filing systems, records, and documentation.
• Prepare reports, letters, memos, and presentations as required.
• Office Administration
• Manage daily office operations and administrative activities.
• Coordinate correspondence, mail, and courier services.
• Ensure office supplies and equipment are adequately stocked and maintained.

Facilities and Asset Management:

• Monitor office facilities and coordinate maintenance activities.
• Manage office assets, inventory, and equipment registers.
• Ensure office environment remains safe, clean, and functional.
• Liaise with vendors, contractors, and service providers.

Meeting and Event Coordination:

• Arrange logistics for internal and external meetings.
• Coordinate workshops, conferences, and company events.
• Prepare meeting agendas, minutes, and action trackers.
• Schedule meetings, appointments, and travel arrangements.

Records and Document Control:

• Ensure proper document storage, retrieval, and archiving.
• Maintain updated databases and administrative records.
• Support compliance with document management procedures.
• Maintain confidential personnel and organizational records.

Procurement and Vendor Management:

• Monitor service contracts and supplier performance.
• Raise purchase requests and support procurement activities.
• Track deliveries and maintain procurement records.
• Obtain quotations and coordinate vendor engagements.

Health, Safety and Compliance:

• Ensure statutory certificates, licenses, and permits are current.
• Promote compliance with company policies and procedures.
• Coordinate office inspections and corrective actions.
• Support implementation of workplace health and safety requirements.

Human Resources Support:

• Support training logistics and employee engagement activities.
• Maintain staff attendance and leave records.
• Assist with onboarding and orientation of new employees.
• Assist with administrative aspects of recruitment processes.

Qualifications and Experience

• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• 2 – 4 years’ experience in administration or office management.
• Bachelor’s degree or Higher National Diploma in Business Administration, Public Administration, Management, or a related field.