Personal Assistant (P.A) to the Managing Director Job

Vodstra Limited - Our client is a leading publicly listed company (PLC) specializing in the leasing and management of earth-moving equipment, serving the construction, mining, oil & gas, infrastructure, and industrial sectors across Nigeria.

They are recruiting to fill the position below:

Job Position: Personal Assistant (P.A) to the Managing Director

Job Location: Lagos
Employment Type: Full-time
Industry: Transport & Logistics

Description

• As the business continues to grow, we are seeking an exceptionally organized, discreet, and highly proactive male Personal Assistant to the Managing Director.
• This is a strategic role that requires an individual who can anticipate needs, manage competing priorities, coordinate executive activities, and ensure the Managing Director operates at maximum effectiveness.
• The ideal candidate is an experienced executive support professional who thrives in a fast-paced corporate environment and possesses excellent communication, organizational, and stakeholder management skills.

Key Responsibilities
The successful candidate will:

• Provide high-level executive and administrative support to the Managing Director.
• Manage the MD's complex calendar, appointments, meetings, and travel schedules to maximize productivity.
• Coordinate Board, Executive Management, and stakeholder meetings, including preparation of agendas, briefing materials, presentations, and minutes.
• Prepare high-quality reports, business correspondence, speeches, presentations, and confidential documents.
• Screen, prioritize, and manage incoming correspondence, calls, and requests, ensuring timely follow-up and resolution.
• Act as the primary liaison between the Managing Director and internal departments, Board members, shareholders, government agencies, regulators, clients, and business partners.
• Monitor and follow up on strategic initiatives, ensuring decisions and action points are implemented within agreed timelines.
• Coordinate local and international travel, logistics, accommodation, visas, and itineraries.
• Maintain strict confidentiality in handling sensitive corporate information and executive communications.
• Organize executive meetings, conferences, and corporate events.
• Track deadlines, commitments, and key business deliverables while proactively reminding the MD of critical priorities.
• Support investor relations, corporate governance, and Board Secretariat activities where required.
• Maintain an efficient document management and filing system for executive records.
• Undertake research and prepare briefing notes on business, industry, regulatory, and market developments.
• Perform other strategic assignments as may be delegated by the Managing Director.

Qualifications & Experience
The ideal candidate should possess:

• Bachelor's Degree in Business Administration, Law, Management, Secretarial Administration, Economics, or a related discipline.
• Minimum of 7 years of experience, with at least 3 years supporting a Chief Executive Officer, Managing Director, or Executive Director in a reputable organization.
• A Master's degree or MBA will be an added advantage.
• Professional certification (ICSAN, NIM, CIPM, PMP, or related qualifications) is desirable.
• Previous experience in a PLC, engineering, construction, equipment leasing, infrastructure, manufacturing, or oil & gas company is highly preferred.
• Male candidates are prefered.

Required Competencies:
The successful candidate must demonstrate:

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong business writing and report preparation skills.
• High level of professionalism, discretion, and integrity.
• Ability to manage multiple priorities under pressure.
• Strong interpersonal and stakeholder management skills.
• Excellent planning, coordination, and follow-through capabilities.
• High attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.

Why Join Us?

• Opportunity to work directly with a high-performing executive leadership team.
• Competitive remuneration and executive benefits package.
• Exposure to strategic decision-making and corporate governance.
• Professional growth within a dynamic, publicly listed organization.
• A challenging and rewarding environment where excellence, accountability, and innovation are valued.

Method of Application
Interested and qualified candidates should send their applications to: [email protected] using the Job Position as the subject of the mail.