Controls Coordinator

Location: Lagos,
Employment Type: Contract

Main Functions

• Activities: Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g. Awareness training, oi System (oi).
• Reports to Project Controls Advisor.
• Coordinating compliance controls and integrity in the group, ensure implementation and administers, manages controls calendar, system access, less analytical more coordination and data management.
• Works with moderate work direction and is skilled and knowledgeable to the position.

Tasks and Responsibilities

• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
• Monitors Quality performance and adherence to contract Terms & Conditions
• Shared folder structuring/organizing/maintenance, installing and removal of access
• Departmental SharePoint Site Collection Administrator.
• Focal point for all documentation and review processes for Departmental owned contracts.
• Provide awareness of Tools in developing oi System 10-1 for system practitioners
• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers
• Represents Department/Vendor in contract development with Procurement
• Assisting the Business Manager with key activities as required around budgeting and planning activity
• Organize filing/records clean up days – include on Controls Calendar
• Monthly reporting of KPI Scorecards for oi & CI
• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
• Distribute Communications about Records Management within the team
• Ensuring controls catalogs are documented/updated and approved as required by Business Manager
• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records
• Preparing/coordinating the development of controls documentation
• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
• Promoting Controls Intergrity (CI) & Controls and support to raise staff control awareness
• Prepare monthly oi updates
• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
• Oversee the management of the central External Meetings Register and reporting process
• Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists

Skills and Qualifications

• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
• Ability to work effectively in a virtual, multi-cultural team environment
• Bachelor's Degree in Information Management, Business, Economics, or related degree.
• Self-starter with results and schedule orientation
• Excellent written verbal, communication, presentation skills in English
• Prior experience in information and record management, administration and data analysis
• Advanced skills in MS Excel, including data validation, charting, pivot tables
• Strong leadership and interpersonal influencing skills
• Knowledge of Microsoft Access desirable.

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using the job title as the subject of the mail.

Note

• Please carefully review the job requirements, skills, and job location before applying. Candidates whose CVs do not align with the job description will be disqualified from the recruitment process.It is essential to pay attention to the job description!
• This role is strictly for NIGERIANS!!!! NO EXPERTIATE SHOULD APPLY PLS!!!
• Any candidate who submits their CV without following this instruction will be disqualified and not shortlisted.
• Only qualified candidates who meet the requirements for this position will be contacted. Therefore, please ensure your CV aligns with the role before applying. Do not apply just for the sake of applying. Take your time, align your CV with the job requirements and specifications before submitting it.This is very important.
• Send your updated cv to: [email protected]. DO NOT SEND YOUR CERTIFICATE, TRAINING CERTIFICATION, NYSC, SSCE, B.SC CERTIFICATE, ALL THESE ARE NOT NEEDED, ONLY YOUR CV!!!!
• Important:Candidates must have at least 3years of experience in the oil and gas industry. Any candidates who apply without this experience will have their CVs rejected immediately.