Personal Assistant (P.A) to the Managing Director in a Leading Publicly Listed Transport & Logistics Company (PLC)

They are recruiting to fill the position below:

Job Title: Personal Assistant (P.A) to the Managing Director

Location: Lagos
Employment Type: Full-time
Industry: Transport & Logistics

Description

• As the business continues to grow, we are seeking an exceptionally organized, discreet, and highly proactive male Personal Assistant to the Managing Director.
• The ideal candidate is an experienced executive support professional who thrives in a fast-paced corporate environment and possesses excellent communication, organizational, and stakeholder management skills.
• This is a strategic role that requires an individual who can anticipate needs, manage competing priorities, coordinate executive activities, and ensure the Managing Director operates at maximum effectiveness.

Key Responsibilities
The successful candidate will:

• Support investor relations, corporate governance, and Board Secretariat activities where required.
• Coordinate Board, Executive Management, and stakeholder meetings, including preparation of agendas, briefing materials, presentations, and minutes.
• Track deadlines, commitments, and key business deliverables while proactively reminding the MD of critical priorities.
• Monitor and follow up on strategic initiatives, ensuring decisions and action points are implemented within agreed timelines.
• Maintain an efficient document management and filing system for executive records.
• Manage the MD's complex calendar, appointments, meetings, and travel schedules to maximize productivity.
• Maintain strict confidentiality in handling sensitive corporate information and executive communications.
• Perform other strategic assignments as may be delegated by the Managing Director.
• Screen, prioritize, and manage incoming correspondence, calls, and requests, ensuring timely follow-up and resolution.
• Act as the primary liaison between the Managing Director and internal departments, Board members, shareholders, government agencies, regulators, clients, and business partners.
• Undertake research and prepare briefing notes on business, industry, regulatory, and market developments.
• Organize executive meetings, conferences, and corporate events.
• Coordinate local and international travel, logistics, accommodation, visas, and itineraries.
• Provide high-level executive and administrative support to the Managing Director.
• Prepare high-quality reports, business correspondence, speeches, presentations, and confidential documents.

Qualifications & Experience
The ideal candidate should possess:

• Bachelor's Degree in Business Administration, Law, Management, Secretarial Administration, Economics, or a related discipline.
• A Master's degree or MBA will be an added advantage.
• Previous experience in a PLC, engineering, construction, equipment leasing, infrastructure, manufacturing, or oil & gas company is highly preferred.
• Male candidates are prefered.
• Minimum of 7 years' experience, with at least 3 years supporting a Chief Executive Officer, Managing Director, or Executive Director in a reputable organization.
• Professional certification (ICSAN, NIM, CIPM, PMP, or related qualifications) is desirable.

Required Competencies:
The successful candidate must demonstrate:

• High level of professionalism, discretion, and integrity.
• Strong interpersonal and stakeholder management skills.
• Ability to manage multiple priorities under pressure.
• Excellent written and verbal communication abilities.
• Excellent planning, coordination, and follow-through capabilities.
• High attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Strong business writing and report preparation skills.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.

Why Join Us?

• A challenging and rewarding environment where excellence, accountability, and innovation are valued.
• Competitive remuneration and executive benefits package.
• Exposure to strategic decision-making and corporate governance.
• Professional growth within a dynamic, publicly listed organization.
• Opportunity to work directly with a high-performing executive leadership team.