Finance and Admin Officer

Locations: Benue, Kaduna, Katsina

Job Summary

• The Finance and Administrative Officer is responsible to execute all the tasks with respect to finnace, administration and human resources activities of the project.

Main Responsibilities and Tasks
Under the direct supervision of the Country Administrator, and in collaboration with the Head of Base and other collaborators of the coordination and other Bases, s/he will:

• Prepare staff attendance sheets on a monthly basis.
• Support with preparation of audits for projects and coordination.
• Ensures the correct project accountancy and all accountancy documents; organizing, filling and scanning all payment vouchers with related supporting documents to be archived in COOPI cloud.
• Prepare documents for payment and verify that all the supporting documents are in line with COOPI and donor prodecures as well as country-specific legal regulations.
• Support HR Officer / Manager in preparation of staff timesheets.
• Organize, file, and scan all payment vouchers with related supporting documents to be archived in COOPI cloud.
• Remittance of taxes (WHT) in the State.
• Administrative Management: Verify the correct administrative management of the project (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donors procedures.
• To ensure that the project(s) inventory records are updated in cooperation with the Logistics Department and assist in performing random physical inventories and stock-takings.
• Ensure the correct management of the project and Coordination cash (cashbox and bank) and in particular the monthly reconciliation (physical and with the accounting software Desy) under the supervision of the Area Administrator.
• To be the finance focal point for cash distributions to projects, checking documentation prior to and after distributions and being present to monitor distributions and payments.
• To perform the duties of Cash Management, which includes responsibility for all cash transactions in the office, daily entries in the COOPI-Cooperazione Internazionale accounting system (DESy)
• Collect all the HR documents of new staff hired in base and guarantee a smooth collection of monthly pay slips and any other HR documents.
• Ensures the correct accountancy and administrative management for the project in compliance with the approved and signed grant agreement of COOPI and the donor’s procedures.
• Update, track and maintain the data base for all COOPI national staff leaves.
• Do bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements, bank reconciliations.

Additional Responsibilities:

• This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and assigned by the Area Coordinator or Country Administrator.

Skills and competencies of the Candidate (Education, Training, Competences, Skills)
Minimum Requirements:

• Evidence of NYSC discharge certificate, with previous experience working in developmental and emergency projects, especially in NGO / INGO or the financial sector.
• Degree / post-graduate Degree in Accountancy, Social Science courses, Business Management, Business Administration, Public Administration, or related subject, with previous experience working on humanitarian projects.
• Masters in Accountancy / Finance / HR will be an additional advantage.

Competencies / Skills:
Essential:

• Fluency in English.
• Excellent communication skills.
• Demonstrated skills in management, teamwork, negotiation and consensus-building.
• Strong analysis skills (qualitative and qualitative).
• Proven ability to prioritize tasks and meet deadlines.
• Excellent interpersonal skills, written and verbal communications.
• Strong cultural awareness and sensitivity.
• Work-related skills: good knowledge of cash management, daily administration tasks, logistics and procurement tasks.
• Ability to plan and organize work write clear and concise reports and communicate effectively (both in writing and verbally).
• Females are strongly encouraged to apply.
• Applicants with disabilities are strongly encouraged to apply.
• Excellent computer skills with proficiency in MS Excel.
• Good understanding of complex emergencies and crisis contexts.
• 3 - 4 years Admin-related work experience with an NGO, an International NGO, and any other financial-related institution.
• Proven commitment to accountability.
• Experience in data collection, collation and archiving.

Preferred:

• Excellent knowledge of English, with a fair understanding of Hausa.
• Willing and able to be based and travel regularly within remote areas, where services are limited.

How to Apply
Interested and qualified candidates should
Click here to apply online

Note

• We celebrate diversity and are committed to creating an inclusive environment for all employees.
• Interested candidates should click on the link below to apply.
• COOPI does not charge any fee at any stage of the recruitment process.
• Only shortlisted applicants will be contacted.
• Applications will be reviewed on a rolling basis.
• Cooperazione Internazionale is an equal opportunity employer.
• Qualified female applicants are especially encouraged to apply and people with disabilities.