Admin and Finance Officer

We are recruiting to fill the position below:

Job Title: Admin and Finance Officer

Location: Jos, Plateau
Employment Type: Full-time

Position Overview

• Global Peace Development (GPD) seeks a competent, proactive, and detail-oriented Admin and Finance Officer to support the effective administration and financial management of the Plateau State Office.
• The successful candidate will ensure compliance with organizational financial policies, donor compliance, and statutory requirements while providing administrative support that facilitates efficient programme implementation and office operations.

Responsibilities
Finance:

• Maintain accurate financial records and ensure all financial transactions are properly documented, posted on QuickBooks and filed.
• Prepare monthly project financial reports for timely submission of financial documentation to the Head Office.
• Assist in budget preparation, budget monitoring, and expenditure tracking.
• Ensure compliance with GPD financial to partners.
• Manage petty cash and conduct regular cash reconciliations.
• Monitor project expenditures to ensure alignment with approved budgets.
• Prepare payment vouchers, process payments, and maintain the cashbook and financial registers.
• Manage and retire office impress
• Maintain records of assets and support inventory management.
• Support internal and external financial audits by preparing required documentation.

Administration:

• Ensure compliance with organizational administrative policies and procedures.
• Perform any other finance and administrative duties assigned by the State Coordinator or management.
• Support recruitment, onboarding, staff documentation, leave administration, and personnel record management at the state level.
• Carry out all administrative and financial tasks as may be designated by the management
• Maintain administrative records, contracts, personnel files, and office documentation.
• Oversee procurement processes in accordance with GPD procurement policies and donor guidelines.
• Ensure proper management of office facilities, equipment, supplies, and utilities.
• Liaise with vendors, service providers, financial institutions, and relevant government agencies on administrative and statutory matters.
• Coordinate travel arrangements, logistics, meetings, workshops, and other organizational events.
• Coordinate the day-to-day administrative operations of the state office.

Qualifications

• Proficiency in Microsoft Office applications, particularly Microsoft Excel and accounting software.
• High level of integrity, accountability, confidentiality, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Strong organizational, analytical, and problem-solving skills.
• Minimum of 3 years' relevant experience in finance, administration, accounting, or operations
• Good knowledge of donor compliance requirements and financial management procedures.
• HND or Bachelor's Degree in Accounting
• Professional certification or progress toward certification (ICAN, ACCA, ANAN, or equivalent) will be an added advantage.