Quality Document Controller

We are recruiting to fill the position below:

Job Title: Quality Document Controller

Location: Port Harcourt, Rivers
Employment Type: Contract
Function: Quality Records, Document Control, and Handover
Reports to: Quality Manager / Project Document Control Lead
Supervises: Document control assistants, as assigned

Role Purpose

• Control quality documents and records throughout their life cycle so that approved information is available at the point of use and final QA dossiers are complete, traceable, correctly indexed, and accepted at project handover.

Key Responsibilities

• Maintain controlled registers and ensure superseded or unapproved documents are removed from points of use while retaining an auditable history.
• Coordinate review and approval cycles, monitor overdue responses, and provide accurate document-status reports to responsible owners.
• Receive, register, quality-check, route, issue, distribute, and archive quality plans, procedures, ITPs, inspection reports, NCRs, audits, certificates, and technical records.
• Check documents for completeness, signatures, dates, legibility, cross-references, revision consistency, and alignment with the handover index.
• Manage contractor and vendor quality-document requirements, master document registers, manufacturing records, inspection releases, and final data books.
• Compile system-based QA dossiers/test packs containing material traceability, weld/NDT/coating records, calibration, test results, punch closure, and acceptance evidence.
• Support mechanical completion, commissioning, as-built, and project-closeout processes, including reconciliation of electronic and hard-copy records.
• Implement document numbering, metadata, templates, workflows, revision/status codes, approval matrices, transmittals, and retention requirements.
• Protect confidential information, maintain access controls and backups, and support audits by retrieving reliable records promptly.

Key Performance Measures

• Overdue reviews and missing records reduced.
• Audit retrieval requests fulfilled accurately and promptly.
• Zero use of obsolete or unapproved controlled documents.
• Documents processed and distributed within target time.
• QA dossiers accepted first pass or with minimal comments.

Qualifications and Experience
Minimum Requirements:

• Typically 5 or more years of document control or quality-records experience on oil and gas, EPC, construction, fabrication, or asset-integrity projects.
• Demonstrated experience with electronic document management systems, transmittals, registers, contractor/vendor documents, and QA dossier compilation.
• Exceptional accuracy, organisation, confidentiality, follow-up, and stakeholder-service skills.
• Understanding of inspection, welding/NDT, material, test-pack, NCR, audit, and handover record relationships.
• HND or Bachelor’s Degree in Engineering, Information/Records Management, Business Administration, or a related discipline.

Preferred Certifications and Standards Knowledge:

• Experience with major EDMS platforms and spreadsheet-based registers is preferred.
• Awareness of project completions, configuration management, retention, and data-protection requirements.
• Document/records management, ISO 9001, or information-governance training is advantageous.

Core Competencies:

• Quality-record completeness and traceability.
• EDMS/register administration.
• Accurate status reporting and follow-up.
• QA dossier and handover compilation.
• Revision and distribution control.