Administrative Officer (Head Office) in a Reputable Security Company

Job Title: Administrative Officer (Head Office)

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Description

• The ideal candidate would be responsible forproviding administrative support for workforce planning and deployment across all company locations, maintaining personnel records, deployment schedules, and manpower rosters; supporting staff scheduling, shift planning, and onboarding processes; and monitoring employee certifications, licenses, and statutory documentation.
• Ellasot Consulting is recruiting on behalf of a reputable security company seeking a competent, detail-oriented Administrative Officer (Head Office) to join its Security team.

Key Responsibilities
Workforce Administration & Deployment Support:

• Supporting scheduling, shift assignment, and relief planning coordination
• Supporting onboarding, induction, and administrative processing of new hires
• Support the Admin/HR Manager with day-to-day workforce administration across PSL locations.
• Maintaining personnel databases, deployment records, and manpower rosters
• Tracking staff certifications, licenses, and statutory documentation validity/expiry

Document Control & Compliance:

• Supporting internal audits, Bureau Veritas surveillance audits, and management reviews
• Maintaining controlled copies of policies, SOPs, forms, and ISO 9001:2015 documentation
• Maintaining document control registers and ensuring records remain audit-ready
• Maintain PSL's administrative and QMS documentation in an audit-ready state.
• Ensuring proper filing, retrieval, retention, and version control of admin/HR records

Client & Site Administrative Support:

• Supporting recruitment and staffing coordination with the Recruitment Team
• Supporting admin patrols across all states, maintaining patrol/visit records
• Support administrative coordination across PSL's operating states.
• Preparing admin/HR inputs for client QPRs and management reports

Employee Welfare & Records:

• Assisting in coordinating Kaizen sessions and staff recognition/award programs
• Maintaining accurate employee records and confidentiality of sensitive information
• Supporting enrollment and administration of Pension, HMO, and other welfare programs

General Office & Correspondence Administration:

• Providing direct administrative support to the Admin/HR Manager on assigned tasks
• Performing any other administrative duties as assigned by management
• Managing official correspondence and PSL's formal mailing system
• Supporting procurement of office/admin supplies and vendor coordination

Requirements

• Problem-solving and attention to detail
• Organizational and time management skills
• Minimum of 3 – 5 years' experience in administration or office management.
• Procurement and vendor management
• Communication and interpersonal skills
• Record and document management
• Proficiency in Microsoft Office Suite.
• Office administration and coordination
• Bachelor's Degree or HND in Business Administration, Public Administration, Office Management, social sciences, or a related field.
• Professional certification (e.g., CIPM, in view) is an advantage

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Only candidates resident in Port Harcourt will be considered.