Executive Assistant to the MD Job

Ezekiel Properties Management Company is a multifaceted real estate and property solutions company, specializing in luxury property development, mortgage advisory, joint ventures, construction, and agro-estate projects. We combine industry expertise, strategic partnerships, and innovative practices to deliver high-value, sustainable, and profitable real estate solutions.

Job Location: Maitama, Abuja (FCT)
Employment Type: Full-time

About the Role

• This role provides high-level executive and operational support to senior leadership within a fast-paced real estate and business development environment.
• The Executive Assistant will function as a strategic coordination point—ensuring that priorities are translated into execution, communication is streamlined, and leadership bandwidth is optimized for decision-making and growth.
• The position requires a high degree of discretion, structure, and situational awareness, with the ability to manage competing priorities across administrative, operational, and field-related activities.
• In addition to office-based responsibilities in Maitama, Abuja, the role includes up to 25% travel to the Eastern region of Nigeria to support project coordination, stakeholder engagement, and on-ground execution.

Core Responsibilities

• Executive Support & Calendar Management
• Manage complex calendars, scheduling meetings, site visits, and strategic sessions across multiple stakeholders.
• Coordinate travel itineraries, accommodation, and logistics for leadership, ensuring efficiency and cost-effectiveness.
• Prepare briefing materials, reports, and documentation ahead of meetings and engagements.
• Track deliverables and follow up on action points to ensure timely execution
• Act as a liaison between leadership and internal teams, ensuring alignment on priorities and timelines.
• Support the execution of business initiatives by coordinating across departments (operations, sales, admin).
• Monitor workflow systems and escalate bottlenecks proactively.
• Maintain organized documentation and filing systems for operational continuity.
• Communication & Stakeholder Management
• Draft and manage professional correspondence on behalf of leadership.
• Interface with clients, partners, and government or regulatory stakeholders when required.
• Ensure consistency and professionalism in all outward-facing communication.
• Handle sensitive information with a high level of confidentiality and judgment.
• Travel & Field Support (Eastern Nigeria – Up to 25%)
• Coordinate logistics, site schedules, and stakeholder meetings during travel.
• Document field observations, project updates, and action items for leadership review.
• Support relationship management with regional stakeholders and vendors.
• Research, Reporting & Decision Support
• Conduct targeted research to support business decisions (market insights, property intelligence, vendor analysis).
• Compile reports, dashboards, and summaries to support executive decision-making.
• Track key operational and strategic metrics where required.
• Key Relationships:
• Senior Leadership / Principal
• Operations and Admin Teams
• Sales and Business Development Teams
• External Stakeholders (Clients, Partners, Vendors, Government Agencies)

Requirements
Education:

• Bachelor’s Degree in Business Administration, Communication, Social Sciences, or related field

Experience:

• 2–5 years of experience in an Executive Assistant, Administrative, or Operations Coordination role
• Experience in real estate, consulting, or structured corporate environments is an advantage

Knowledge:

• Strong understanding of administrative systems and executive support structures
• Basic knowledge of business operations, project coordination, and stakeholder management
• Familiarity with Google Drive workspace
• Familiarity with travel coordination and logistics within Nigeria

Skills:

• Strong organizational and time management capability
• Clear and professional written and verbal communication
• High attention to detail and execution discipline
• Ability to multitask and manage competing priorities under pressure
• Proficiency in Microsoft Office and Google Workspace tools

Behavioral Competencies:

• High level of discretion and confidentiality
• Proactive and solution-oriented mindset
• Strong sense of ownership and accountability
• Adaptability and willingness to travel as required
• Professional presence and interpersonal effectiveness

Additional Requirements:

• Must be based in Abuja (proximity to Maitama axis preferred)
• Willingness and availability to travel up to 25% to Eastern Nigeria
• Ability to work in a dynamic, fast-evolving business environment
• Strong alignment with performance-driven and execution-focused culture