Planning & Budget Officer

Location: Port Harcourt, Rivers
Employment Type: Full-time
Department: Facilities Management & Administration (FM&A)
Reports To: Head, Facilities Management & Administration Division

Job Purpose

• The Planning & Budget Officer is responsible for coordinating planning, budgeting, forecasting, performance monitoring, and reporting activities within the Facilities Management & Administration (FM&A) Division. The role ensures that departmental activities are aligned with approved budgets, corporate objectives, and partner requirements while facilitating cost control, budget optimization, contract monitoring, and efficient cost recovery.
• The position serves as a critical interface between technical departments, finance teams, partners, regulatory agencies, and vendors to support effective decision-making and operational excellence.

Key Responsibilities
Budgeting & Financial Management:

• Prepare monthly budget performance reports and financial analyses.
• Develop and maintain five-year budget plans and long-term financial forecasts.
• Analyze budget performance and recommend corrective actions where necessary.
• Monitor actual expenditures against approved budgets and identify variances.
• Support Section Heads and Department Managers in budget development and management.
• Formulate and recommend budget defense strategies for management presentations and partner reviews.
• Track contract costs, service charges, and vendor spending to optimize costs.
• Coordinate the preparation of annual FM&A operating and capital budgets.
• Ensure budget allocations remain aligned with business priorities and operational requirements.

Planning & Performance Management:

• Prepare weekly and monthly key performance indicator (KPI) reports.
• Develop and maintain planning schedules and ensure timely updates of projects and activities.
• Consolidate inputs from maintenance, administration, real estate, and project teams into a unified business plan.
• Support planning and scheduling activities using enterprise planning tools such as Primavera and MS Project.
• Coordinate integrated planning activities across the FM&A Division.
• Provide management with timely progress reports on strategic projects and initiatives.
• Monitor departmental work programs and performance against established targets.

Reporting & Business Support:

• Prepare weekly, monthly, quarterly, and annual performance reports.
• Support preparation of divisional budget defense and performance review documentation.
• Provide data-driven insights to support management decision-making.
• Translate technical activities and operational requirements into meaningful financial information for stakeholders.
• Develop management presentations, dashboards, and business review materials.
• Assist in preparing presentations for management, partners, and governance committees.

Stakeholder & Contract Management:

• Support oversight of purchase orders, service requests, and payment processes.
• Foster strong working relationships with internal and external stakeholders to ensure efficient operations.
• Work with procurement and internal control teams to ensure compliance with delegated authority limits and procurement procedures.
• Liaise with finance teams, supply chain management, partners, and regulatory bodies on budget and planning matters.
• Monitor FM&A contract status and ensure renewals are completed before expiry.
• Coordinate with vendors and finance departments to facilitate timely invoice processing and payments.

Compliance & Governance:

• Ensure budget activities comply with company policies, financial procedures, and partner requirements.
• Maintain accurate planning, budgeting, and contract records.
• Monitor adherence to approved budgets and recommend budget realignments when necessary.
• Support audit reviews and provide required budget and planning documentation.
• Keep abreast of evolving financial processes, systems, and regulatory requirements.

Key Accountabilities:

• Successful coordination of budget defense and cost recovery activities.
• Timely contract renewals without regularization issues.
• Accurate financial forecasting and budget performance reporting.
• Effective stakeholder engagement and relationship management.
• Timely preparation and submission of annual and long-term budgets.
• Effective monitoring and control of FM&A expenditure.
• Reliable KPI reporting and performance tracking.

HSE Responsibilities:

• Participate in safety meetings, drills, and awareness programs.
• Comply with all company health, safety, security, and environmental requirements.
• Perform assigned duties in a safe and responsible manner.
• Report unsafe acts, incidents, and hazardous conditions promptly.

Requirements

• Bachelor's Degree in Finance, Economics, Engineering, or a related discipline.
• Minimum of five (5) years post-NYSC professional experience in planning, budgeting, financial analysis, project controls, or business performance management.

Technical Competencies:

• Project Planning and Scheduling
• Financial Analysis and Reporting
• Performance Management and KPI Reporting
• Data Analysis and Interpretation
• Budget Planning and Control
• Business Planning and Budget Defense
• Contract Administration Support
• Stakeholder Management
• Procurement Process Understanding.
• Cost Monitoring and Forecasting