Finance Assistant

We are recruiting to fill the position below:

Role Purpose

• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.
• As part of the Finance team, the Finance Assistant will support the effective implementation of financial management processes in the Ogoja Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration in accordance with Save the Children International policies and procedures.
• He/she will support Nigeria Finance team in areas of electronic archiving of financial documents, Accounts reconciliations, and other Finance duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines.

Scope Of Role

• Reports to: Finance Officer
• Staff reporting to this post: None
• Role Dimensions: Relates with bank and tax authorities, processes financial transactions, payment requests, and expense claims in accordance with organizational policies and donor requirements

Key Areas Of Accountability
Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/
• Perform bank-related activities, picking up monthly bank statements.
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions.
• Finance and taking them to approved signatories for signing
• Conduct weekly and month-end cash counts
• Requesting and Collection of the Finance unit office stationery and consumables from the admin office for day-to-day business activities.
• Support in the payments of participants and other beneficiaries.
• Daily update and maintenance of the manual cash book
• Reconciling and matching of transactions on the system on a weekly basis.
• Perform monthly Bank Reconciliation

Archiving Financial Documents:

• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Maintain a filing system for all transactions
• Ensure all payment and journal vouchers are electronically archived on a monthly basis.
• Support in maintaining the soft copy archiving system
• Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log

S2P/Accounts Payable Role:

• Support in the payments of participants and other beneficiaries.
• Cashier
• Bi-weekly payment run
• Processing of partner payments

Qualifications
Education:

• Professional qualification (ACA, CNA, CITN, etc) – added advantage
• HND/BSc/BCom in Accounting

Experience And Skills:

• Proficient in the use of Agresso FMS and ProSave
• Good understanding of financial procedures and record keeping.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Minimum of 1 year of experience in finance or accounting.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Attention to detail and accuracy
• Experience working with NGOs or international development organizations
• Strong organizational and filing skills.