Administrative & Site Operations Officer

We are recruiting to fill the position below:

Job Title: Administrative & Site Operations Officer

Location: Kaduna

Job Description

• We are looking for a responsible and well-organized Administrative & Site Operations Officer to support daily administrative activities at our site and company facilities.
• The successful candidate will be responsible for monitoring daily site activities, keeping attendance and visitor records, coordinating staff accommodation and travel arrangements, supporting leave tracking, and ensuring smooth administrative operations within the company.
• This role requires a proactive person who can move around the site, follow up on daily issues, communicate with employees, security personnel, drivers, accommodation staff, and management, and report matters properly.

Key Responsibilities

• Follow up on maintenance, cleaning, repairs, utilities, and general needs of staff houses.
• Follow up on staff presence, late arrivals, absences, and daily manpower lists.
• Follow up on site needs such as office supplies, basic materials, welfare items, and facility-related requirements.
• Coordinate with security personnel and maintain proper security records.
• Monitor daily administrative activities at the company site and facilities.
• Track employee attendance and prepare daily attendance records.
• Coordinate travel and leave arrangements for employees, including transport, hotel reservations, airport pick-up/drop-off, and related logistics.
• Track employees going on leave and returning from leave.
• Coordinate with drivers, cleaners, security staff, suppliers, and service providers when required.
• Support document filing, record keeping, and administrative correspondence.
• Support the arrangement and monitoring of staff accommodation and company houses.
• Assist management with daily administrative reports and updates.
• Ensure company rules, site procedures, and reporting requirements are properly followed.
• Report any administrative, accommodation, security, or staff-related issues to management.
• Maintain visitor logs and ensure all visitors are properly registered.

Required Qualifications & Experience

• Good knowledge of MS Office, especially Excel and Word.
• Ability to work independently and handle multiple tasks.
• Previous experience working in an industrial site, construction site, factory, workshop, oil & gas project, or manufacturing environment is preferred.
• Good record-keeping and documentation skills.
• 3–5 years of experience in administration, site coordination, facility support, logistics, or similar roles.
• Strong organizational and follow-up skills.
• Must be responsible, disciplined, trustworthy, and proactive.
• Good communication and coordination skills.
• Ability to monitor daily site matters and report clearly to management.
• Ability to deal with employees, visitors, security personnel, drivers, suppliers, and service providers professionally.

Preferred Skills:

• Experience in staff accommodation and facility coordination.
• Experience in travel, hotel, and transport arrangements.
• Ability to prepare simple daily, weekly, and monthly administrative reports.
• Ability to work under pressure in a busy site environment.
• Good problem-solving skills and ability to handle urgent site issues.
• Familiarity with security, visitor control, and site attendance systems.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job positionas the subject of the email.

Note: Only shortlisted candidates will be contacted for the next stage of the recruitment process.