Accountant and Administrator

Location: Kaduna
Employment Type: Full-time

Role Summary

• The role requires a detail-oriented, trustworthy, and organized professional who can handle finance duties while also ensuring smooth day-to-day office administration.
• The Accountant and Administrator will be responsible for managing the company’s financial records, daily accounting activities, administrative operations, documentation, and office support functions.
• The ideal candidate must be able to maintain accurate financial records, support compliance, manage office documentation, coordinate vendors, and provide administrative support to management and staff.

Key Responsibilities
Accounting and Finance:

• Prepare and maintain accurate financial records, ledgers, invoices, receipts, and payment documentation.
• Liaise with banks, auditors, tax consultants, vendors, and other relevant parties when required.
• Process vendor payments, staff reimbursements, and customer/client invoices.
• Manage petty cash, bank transactions, reconciliations, and payment schedules.
• Prepare monthly income and expenditure reports for management review.
• Track receivables and follow up on outstanding payments.
• Assist with budgeting, cost tracking, and financial planning.
• Support payroll preparation, statutory deductions, and basic tax documentation.
• Record daily financial transactions and ensure proper filing of all finance documents.
• Ensure compliance with internal financial policies and relevant regulatory requirements.

Administration and Office Support:

• Manage daily office operations and ensure the office environment is organized and functional.
• Maintain proper filing systems for company documents, contracts, staff records, invoices, and correspondence.
• Support HR administrative tasks such as attendance records, staff documentation, onboarding support, and leave tracking.
• Handle procurement of office supplies, equipment, and service providers.
• Support management with reports, presentations, schedules, and general administrative duties.
• Ensure office assets, utilities, subscriptions, and vendor relationships are properly managed.
• Coordinate meetings, appointments, travel arrangements, and internal communications.
• Manage incoming and outgoing correspondence, emails, calls, and official communication.

Key Performance Indicators

• Timely processing of invoices, payments, and receipts.
• Smooth day-to-day office administration.
• Timely support to management and staff.
• Effective organization of office documents and records.
• Proper management of petty cash and reconciliations.
• Compliance with company finance and administrative procedures.
• Accuracy and timeliness of financial records and reports.

Key Requirements

• 2–4 years’ experience in accounting, finance, administration, or office management.
• Good knowledge of bookkeeping, financial reporting, invoicing, and reconciliation.
• High level of integrity, confidentiality, and attention to detail.
• Strong organizational, communication, and documentation skills.
• Bachelor’s degree or HND in Accounting, Finance, Business Administration, or a related field.
• Ability to multitask and work with minimal supervision.
• Must be resident in Kaduna or willing to relocate.
• Knowledge of tax, payroll, and statutory remittance processes is an added advantage.
• Proficiency in Microsoft Excel, Word, and basic accounting software.

Core Competencies:

• Integrity and confidentiality.
• Problem-solving and initiative.
• Strong record-keeping and documentation skills.
• Financial accuracy and attention to detail.
• Office administration and coordination.
• Vendor and stakeholder management.
• Good written and verbal communication.
• Time management and multitasking.