Indirect Account Payable Officer

Food Concepts commenced operations in 2001. From inception, our aim has been clear-cut and focused: to revolutionize the food sector in West Africa and to deliver extraordinary satisfaction to our stakeholders.

Since launching in 2004, Chicken Republic (Subsidiary of Food concepts) has already opened 55 stores in Nigeria and Ghana. On this basis, we are proud of the brand’s hard-earned reputation as the fastest growing chicken QSR in West Africa and the number 1 chicken QSR in Nigeria (both in revenues and number of outlets). In addition, Chicken Republic was ranked as one of Nigeria’s top 20 brands across all categories (Financial Standards Awards 2009).

We are recruiting to fill the position below:

Job Title: Indirect Account Payable Officer

Location: Nigeria
Employment Type: Full-time
Reports: Finance Manager
Department: Finance
Level: 1

Job Summary

• To process all invoices received for payment and to undertake the payment of all creditors in an accurate, efficient, and timely manner.

CoreResponsibilitiesandKeyResultAreas
Financial Transactions:

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data
• Book all cash advance requests and cash advance retirements.
• Prepare weekly cash advance reports
• Facilitate payment of vendor invoices by sorting and transmitting due invoices for the payment team.
• Verify discrepancies and resolve suppliers’ billing issues
• Reconcile the payable GLs to the ageing reports and other relevant schedules
• Prepare bills for Franchise Royalty Invoices, Franchise Marketing invoices, and all sundry invoice requests
• Process accounts and incoming invoices in compliance with financial policies and procedures
• Prepare a weekly creditors' ageing report
• Apply payments from franchises to their GL and ensure monthly reconciliation of franchise receivables.
• Prepare a weekly outstanding franchise invoices report

Bookkeeping and Reporting:

• Initiate journal records for Franchise payments
• Generate financial reports detailing accounts payable and receivable status
• Post transactions to the Financial Reporting System
• Generate a weekly report of due unretired cash advances

KeyPerformanceIndicators

• Timeliness of posting payment request dockets
• Number of invoices processed per day
• Maintenance of good relationships with suppliers
• Timeliness of Franchise invoicing
• Accuracy of weekly reports (vendors’ ageing report, cash advance reports, and Franchise receivable invoices)
• Percentage of invoice exceptions per audit journals

Job Specifications
Educational Requirements:

• A good first degree in Accounting or Finance

Professional Requirements:

• Membership of ICAN, ACCA, or any other related professional body is an added advantage

Experience Requirements:

• A minimum of 4 years’ experience in a similar role is required

Knowledge Requirements:

• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of accounting software

Decision Expectations:

• Generate financial statements and reports detailing accounts payable status
• Support other accounting functions
• Ensure timely entry of invoices for payment
• Facilitate payment of invoices due

Working Conditions:

• Like other accounting positions, it involves handling a significant volume of paperwork and documentation.
• Jobholders typically work 40 hours per week, Monday to Friday, although some roles may involve weekend or evening work.
• Additionally, the ability to prioritize payments based on due dates, amounts, and the relationship with the payee is essential.
• The jobholder must maintain a well-organized system to match the right documents with the appropriate files and payments.
• This role is largely office-based and requires strong attention to detail.

Contacts and Purpose of Contact
Internal Contacts (most frequent contacts):

• Middle Management
• Executive Management
• Peers.
• Senior Management

External Contacts (most frequent contacts):

• Franchise.
• External and Regulatory Auditors
• Service Providers/ Vendors

Purpose of Contact:

• Deal with, influence, or motivate subordinates
• Promote, justify, or settle highly sensitive matters.
• Obtain, clarify, and discuss information
• Present, discuss information and problems
• Exchange or provide information
• Collaborate, negotiate, and present ideas