Female Executive Assistant to the Managing Director

Location: Lagos
Employment Type: Full-time
Reporting Line: Reports directly to the Managing Director.

Job Summary

• The Executive Assistant to the Managing Director provides high-level administrative, operational, and strategic support to ensure the efficient management of the MD’s office and seamless coordination of business activities.
• The role requires exceptional organizational skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced energy and infrastructure environment.

Key Responsibilities
Executive & Administrative Support:

• Screen, prioritize, and manage incoming emails, calls, and correspondence.
• Prepare professional reports, presentations, letters, and other business documents.
• Organize internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
• Manage and coordinate the Managing Director’s calendar, appointments, and meeting schedules.
• Coordinate travel arrangements, accommodation, visas, and itineraries for the MD.

Strategic & Business Support:

• Conduct research, compile data, and provide insights to support strategic decision-making.
• Support the preparation of board papers, management reports, and investor presentations.
• Follow up with internal teams to monitor project progress and ensure timely execution.
• Track key business initiatives, projects, and deadlines on behalf of the MD.

Stakeholder & Office Coordination:

• Coordinate communication with regulators, investors, consultants, partners, and service providers.
• Support the planning and execution of executive meetings, events, and corporate engagements.
• Maintain organized digital and physical filing systems for easy document retrieval.
• Serve as a liaison between the MD and internal/external stakeholders.

Confidentiality & Governance:

• Ensure compliance with company policies, governance procedures, and documentation standards.
• Handle confidential and sensitive information with a high level of discretion and professionalism.

Qualifications & Experience

• 3–5 years’ experience supporting senior executives or management teams.
• Experience within the energy, infrastructure, oil & gas, or engineering sector is an added advantage.
• Bachelor’s degree in Business Administration, Management, Communications, or a related field.

Skills & Competencies:

• High level of professionalism, discretion, and confidentiality.
• Strong research, reporting, and presentation preparation skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Problem-solving mindset with a proactive approach to tasks.
• Excellent written and verbal communication abilities.
• Ability to multitask and work effectively under pressure.

Personal Attributes:

• Highly dependable, detail-oriented, and organized.
• Strong interpersonal and stakeholder management skills.
• Professional, adaptable, and proactive in handling responsibilities.
• Ability to work independently with minimal supervision.