Executive Assistant to MD/CEO

Location: Ikoyi, Lagos
Employment Type: Full-time
Reports to: Managing Director.

Role Summary

• The Executive Assistant (EA) to the Managing Director (MD) provides high-level administrative, strategic, and operational support to ensure the efficient running of the MD’s office and the smooth coordination of company activities.
• The role requires exceptional organisational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced energy and infrastructure environment.

Key Responsibilities
Executive & Administrative Support:

• Draft and prepare professional correspondence, presentations, and reports.
• Manage and maintain the MD’s calendar, appointments, and meeting schedules.
• Screen and prioritise incoming communications (emails, calls, correspondence).
• Organise travel arrangements, accommodation, visas, and itineraries.
• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.

Strategic & Business Support:

• Conduct research and compile data to support strategic decision-making.
• Monitor progress of key projects and follow up with internal teams.
• Support preparation of board papers, management reports, and investor materials.
• Assist the MD in tracking key business initiatives, projects, and deadlines.

Stakeholder & Office Coordination:

• Act as a liaison between the MD and internal/external stakeholders.
• Maintain organised filing systems (digital and physical).
• Coordinate communications with partners, regulators, investors, and consultants.
• Support the planning and execution of executive meetings and events.

Confidentiality & Governance:

• Handle sensitive and confidential information with discretion.
• Ensure compliance with company policies, governance, and documentation standards.

Qualifications & Experience

• 3–5 years’ experience supporting senior executives.
• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Experience in energy, infrastructure, oil & gas, or engineering environments is an advantage.

Skills & Competencies:

• Strong written and verbal communication skills.
• Ability to multitask and work under pressure.
• Strong research and presentation preparation skills.
• Excellent organizational and time-management skills.
• High level of discretion and professionalism.
• Problem-solving mindset and proactive approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Personal Attributes:

• Strong interpersonal and stakeholder management skills.
• Professional, proactive, and adaptable.
• Ability to work independently with minimal supervision.
• Highly dependable and detail-oriented.