Executive Assistant to the GMD

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Office of the GMD
Reports to: Group Managing Director

Role Overview

• You will be the GMD's eyes and ears across the organisation, and the invisible engine that keeps the executive office running with precision.
• You will manage the full scope of the GMD's professional world — from orchestrating a complex schedule and driving cross-functional follow-through, to representing the GMD in internal and external engagements and ensuring that no strategic priority falls through the cracks.
• We are seeking an extraordinarily capable Executive Assistant who will serve not only as the GMD's organisational anchor, but as a strategic partner — someone who functions, in practice, as a Chief of Staff. This is not a conventional EA role. The right candidate will be someone who has operated at the highest levels of executive support and understands that true effectiveness in this position requires commercial acumen, discretion, strategic thinking, and the confidence to act decisively in the GMD's stead when required.

Key Responsibilities
Executive Office Management:

• Prepare the GMD for meetings, engagements, and presentations by compiling comprehensive briefs, background notes, and talking points.
• Coordinate complex domestic and international travel logistics including itineraries, visas, accommodation, ground transport, and meeting briefings.
• Oversee all executive correspondence, ensuring timely, professional, and appropriately prioritised responses on behalf of the GMD.
• Manage the GMD's calendar with a high degree of intelligence — not just scheduling meetings, but making informed decisions about what warrants the GMD's time and attention.

Chief of Staff Functions:

• Attend leadership meetings, take high-quality minutes, and ensure the accurate translation of decisions into trackable actions.
• Proactively identify gaps in the GMD's agenda and flag risks or issues before they escalate, offering well-considered solutions.
• Act as a trusted liaison between the GMD and internal stakeholders — subsidiary heads, department leads, board members, and external partners.
• Manage the GMD's office budget, discretionary expenses, and vendor relationships related to the executive office.
• Track and follow up on all strategic action items, commitments, and deliverables emanating from executive meetings, ensuring accountability across the leadership team.

Strategic & Project Support:

• Support the GMD in the preparation of board presentations, investor decks, strategic reports, and executive communications.
• Conduct research, competitive intelligence, and data synthesis on business, market, and industry topics as required by the GMD.
• Manage and drive special projects assigned by the GMD, coordinating cross-functional teams and reporting on progress.
• Maintain a running awareness of group-wide strategic priorities and flag key milestones, risks, and dependencies to the GMD in a timely manner.

Stakeholder & Relationship Management:

• Build and maintain strong professional relationships with key internal and external contacts, representing the GMD's office with discretion and authority.
• Manage confidential information with absolute integrity and exercise sound judgement on all matters of sensitivity.
• Serve as the first point of contact for high-value stakeholders, investors, and VIP guests engaging with the GMD's office.

Qualifications and Experience

• A Bachelor's degree is required; a postgraduate qualification in Business Administration, Management, or a related field is a significant advantage.
• Exceptional written and verbal communication skills, you will write and speak on behalf of the GMD, and the quality of your communication must reflect that.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project/task management tools.
• Minimum of 7 years of experience in executive support, with at least 3 years providing C-suite-level EA or Chief of Staff support in a structured organisation.
• Experience in a fast-paced, high-growth, or conglomerate environment is strongly preferred.
• Demonstrated ability to manage complex, competing priorities under pressure without compromising on quality or professionalism.
• A track record of building strong, trusted relationships with senior executives and external stakeholders.
• Impeccable personal presentation and professional conduct befitting a premium executive environment.

Personal Attributes:

• Grace Under Pressure
• Exceptional Discretion & Confidentiality
• Meticulous Attention to Detail
• High Emotional Intelligence
• Initiative & Self-Direction
• Commercial & Strategic Awareness
• Loyalty & Dependability.
• Outstanding Communication Skills
• Proactive Problem Solving
• Impeccable Professionalism

What we Offer

• Exposure to strategic decision-making at the highest level of an ambitious Nigerian enterprise.
• The opportunity to grow into a substantive leadership or operational role as the organisation expands.
• An unparalleled seat at the centre of a premium, fast-growing conglomerate.
• A structured, high-performance environment where excellence is both expected and rewarded.
• A competitive compensation package that reflects the significance and demands of this role.

How to Apply
Interested and qualified candidates should forward their updated CV to: [email protected] using the Job Title as the subject of the email.

Note: This role requires someone who does not need to be told what to do. If you are the kind of professional who anticipates, prepares, and executes with quiet excellence, we want to hear from you.