Documentation & Logistics Officer Job

Sterling Oil Exploration & Energy Production Company Limited (SEEPCO) is an indigenous company that ventured into the Exploration and Production (E&P) business in the year 2005.

We are recruiting suitably qualified candidates for our water production plant in the capacity below:

Job Position: Documentation & Logistics Officer

Job Location: Lagos

Key Responsibilities

• Plan and coordinate daily dispatch schedules based on production output.
• Arrange vehicles and transporters for timely delivery.
• Ensure proper loading supervision and dispatch verification.
• Monitor delivery timelines and resolve transport-related issues.
• Prepare and verify dispatch documents such as Delivery Challan, Invoice, E-way Bill, Gate Pass, and Packing List.
• Maintain batch traceability records for finished goods.
• Ensure compliance with local food safety and regulatory documentation requirements.
• Maintain transport agreements and records.
• Maintain finished goods inventory records.
• Coordinate with warehouse and production teams for stock reconciliation.
• Monitor pallet and packaging material movement.
• Conduct periodic stock audits and reporting.
• Ensure dispatch compliance with applicable regulatory standards (FSSAI / BIS / local authorities).
• Maintain documentation for audits and inspections.
• Prepare daily/weekly/monthly dispatch and logistics reports.
• Track freight costs and logistics performance metrics.
• Coordinate with Production, Quality, and Warehouse teams.
• Liaise with transporters and third-party logistics providers.
• Handle customer documentation queries related to shipments.

Requirements
Qualification:

• Bachelor’s Degree in Commerce / Business Administration / Supply Chain / Logistics or a Diploma in Logistics & Supply Chain Management.

Experience:

• 6 - 8 years of experience in logistics, dispatch, or documentation role in bottled water / beverage / FMCG industry.
• Experience in handling regulatory documentation and transport coordination.

Certifications:

• Certification in Supply Chain / Logistics Management
• ERP / SAP Training Certification.

Selection Criteria:

• Experience in handling high-volume dispatch operations.
• Should have proven experience in managing dispatch operations and coordinating with transporters in FMCG or beverage industry.
• Should demonstrate strong knowledge in preparation and verification of commercial and statutory documents such as invoices, delivery challans, E-way bills, and gate passes.
• Should possess practical experience in maintaining batch traceability and finished goods inventory reconciliation.
• Should have working knowledge of ERP systems and advanced MS Excel for reporting and stock management.
• Should demonstrate understanding of regulatory compliance applicable to packaged drinking water plants.
• Should have experience in freight cost monitoring and logistics performance tracking.
• Should be capable of managing multiple dispatch schedules while ensuring accuracy and timeliness.
• Should exhibit strong coordination skills between production, warehouse, sales, and transport teams.
• Should demonstrate high integrity, documentation accuracy, and audit readiness.

Functional Skills:

• Knowledge of logistics and supply chain operations in FMCG / bottled water industry.
• Experience in dispatch planning and transporter coordination.
• Understanding of regulatory documentation (Invoice, E-way Bill, Gate Pass).
• Knowledge of batch traceability and stock reconciliation.
• Proficiency in MS Excel, ERP systems, and inventory management software.
• Familiarity with warehouse operations and pallet management.
• Understanding of basic taxation and transport compliance requirements.

Behavioural Skills:

• Strong organizational skills
• Attention to detail and accuracy
• Good communication and coordination ability
• Time management and deadline adherence
• Problem-solving ability
• Integrity and documentation discipline
• Ability to work under dispatch pressure.

Method of Application
Interested and qualified candidates should send their CVs to: [email protected] using the Job Position as the subject of the email.