Crewing Coordinator

We are recruiting to fill the position below:

Job Summary

• The ideal candidate understands the difference between vessel-specific, client-specific, and flag-specific requirements and can proactively identify compliance gaps before mobilization.
• We are seeking an experienced Crewing Coordinator with strong knowledge of marine certification, STCW compliance, flag state requirements, and offshore personnel mobilization.
• This role requires more than administrative coordination. The successful candidate must possess a deep understanding of marine crewing requirements, vessel compliance standards, and the certification frameworks required to safely and compliantly mobilize marine and offshore personnel globally.

Key Responsibilities
Certification & Compliance (Core Focus):

• Ensure full compliance with International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements
• Endorsements and revalidations
• Maintain and monitor crew certification records and competency matrices
• Possess strong understanding of:
• Verify crew suitability based on:
• STCW mandatory certifications
• client requirements,
• Offshore and marine-specific certification standards
• project scope,
• vessel type,
• flag state requirements,
• and operational area
• Certificate of Competency (CoC) structures
• Flag state requirements

Flag State & Regulatory Knowledge:

• client marine procedures,
• Ensure crew documentation remains valid and audit-ready at all times
• port state requirements,
• and international maritime standards
• flag state regulations,
• Coordinate and monitor compliance with:
• Demonstrate strong familiarity with major flag state requirements and marine regulatory frameworks

Certification Tracking & Renewals:

• Proactively track certificate validity and expiry dates
• Maintain accurate digital crew records and certification databases
• Coordinate with approved maritime training providers and certification bodies
• Arrange training, assessments, medicals, and renewals in advance of expiration

Crewing & Mobilization:

• Coordinate crew mobilizations, rotations, and offshore personnel logistics
• Ensure vessels and projects are staffed with compliant and qualified personnel
• Coordinate travel, accommodation, visas, medicals, and onboarding documentation
• Liaise with crew members, operations teams, clients, and vessel representatives regarding mobilization requirements

Required Experience

• Experience working within offshore, subsea, marine, or energy environments preferred
• Proven experience coordinating offshore or vessel personnel internationally
• 3–5 years of experience in:
  • offshore personnel coordination,
  • marine crewing,
  • or marine operations support

Required Knowledge (Essential):
The successful candidate must demonstrate strong practical understanding of:

• BOSIET
• Marine/offshore mobilization processes
• Offshore certifications including:
• International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements and certification structures
• Flag state compliance requirements
• Marine ranks, vessel operations, and crew competency structures
• Crew certification validity and revalidation requirements
• OGUK Medical
• HUET

Skills & Competencies:

• Highly detail-oriented with strong tracking and follow-up capabilities
• Strong organizational and planning skills
• Proactive approach to preventing certification lapses
• Comfortable working with document management systems and Excel trackers
• Ability to manage multiple crew records simultaneously

Preferred:

• Familiarity with classification society and client marine requirements
• Previous experience supporting crewing management and certification
• Experience with marine crewing systems or HR platforms