Facility and Administrative Manager

Location: Oregun, Lagos
Employment Type: Full-time

Role Summary

• This is a planning and administrative role, not execution-focused.
• The role ensures effective management of tenancy, bill payments, regulatory compliance, assets, and support services through structured planning, vendor coordination, and team oversight.
• The Facilities & Administration Manager is responsible for the planning, coordination, and administrative control of all facilities, corporate services, and statutory obligations.

Key Responsibilities
Administration & Corporate Affairs:

• Maintain and track all licenses, permits, and statutory records.
• Liaise with regulatory bodies and ensure full compliance
• Manage all utility and statutory payments (electricity, water, government levies, etc.)

Tenancy Management:

• Track lease terms, rent obligations, and tenancy compliance.
• Oversee landlord and agent relationships

Facilities Planning & Asset Control:

• Maintain asset register and track repairs/replacements.
• Develop maintenance plans and preventive schedules

Vendor & Maintenance Oversight:

• Monitor maintenance activities and ensure timely delivery.
• Manage vendors and service providers

Supervision of Support Services:

• Ensure standards, schedules, and accountability.
• Oversee cleaning, maintenance, security, and logistics teams

Reporting & Cost Control:

• Provide regular reports on maintenance, compliance, and expenses.
• Track facility costs, payments, and budgets

Key KPIs

• Cost control vs budget.
• Effective tenancy management
• Preventive maintenance adherence
• Vendor performance
• Timely bill payments (no service disruption)
• Regulatory compliance status

Requirements

• Strong coordination, compliance, and reporting skills.
• Degree in Business Administration, Estate Management, or related fields
• 3-5 years of experience in facilities/admin management

Profile:

• Proactive and accountable
• Effective in managing vendors and stakeholders.
• Strong administrative and planning capability
• Highly organized and detail-oriented