Job recruitment at Grassroots Researchers Association (GRA)



  2020-12-21
  Maiduguri

Grassroots Researchers Association (GRA) is a nonprofit and non-political rights-based organization registered in 2016 with the Corporate Affairs Commission of Nigeria as a local content hub aimed at facilitating evidence-based grassroots initiatives and actions that promote development, justice and victims support in the communities. Our mission is to be an active grassroots mobilizer towards improving the total quality of human life and social justice in Nigeria. Our programmes are spread across Climate Change, Conflict, Security and Justice, Social Economic Development and Governance.

GRA is an implementing partner of UN Women on a 2-year project funded under the Women’s Peace and Humanitarian Fund (WPHF) and EU-UN Spotlight Initiative on Ending Violence against Women and Girls (Spotlight Initiative) in Adamawa, Yobe and Borno States.

We are recruiting to fill the positions below:

Job Title: State Project Coordinator

Reference Number: GRA – RPC/MAG/23/20/005
Location: Maiduguri, Borno
Employment Type: Full-time

Job Summary

  • The State Project Coordinator will be responsible for providing technical support for community-based GBV prevention and response programming intheir designated States including Borno, Adamawa and Yobe, ensuring the achievement of the GBV programme goals.
  • The incumbent will support in ensuring that all GBV activities are implemented in a timely, efficient and effective manner and according to the agreed GRA and donor guidelines.
  • He / she will support to ensure that all monitoring, evaluation and reporting happen timely and all resources – including finances – are managed well. The incumbent will report directly to the GBV Program Manager.

Key Responsibilities
Project Management and development:

  • Provide leadership for implementation of community-based GBV prevention activities to engage partners and beneficiaries including women, girls, men and boys in GBV prevention, response and risk mitigation in the designated State / assigned field location;
  • Coordinate and provide technical support to project staff and community-based volunteers for quality GBV activity implementation in the designated State;
  • Provide technical support in planning, implementing and monitoring of GBV program activities (including case management, psychosocial support, and advocacy);
  • Work with (I)NGOs and other stakeholders to ensure holistic support for survivors, including participating in developing and strengthening GBV SOPs and referral pathways;
  • Support to provide strategic direction and undertake analysis of GBV trends, gaps in services, and GRA’s capacities to better address needs in the assigned field locations;
  • Initiate and lead advocacy and community actionsaimed at demanding accountability to SGBV and VAWG in their designated State / assigned field location;
  • Participate and contribute to the GBV working group and protection working group in the designated State.
  • Contribute to program design and support the preparation of concept notes and proposals;
  • Support in strengthening capacity of partners, institutions and beneficiariesto effectively take action against harmful gender norms in their communities;

Project Monitoring and Evaluation, Documentation and Reporting:

  • Facilitate effective monitoring, documentation and reporting of GBV activities in compliance with agreed standards;
  • In liaison with the MEL & Communications Officer, ensure a functional project M&E system that represents the implementing state;
  • Develop high quality and timely technical reports for all project activities including monthly, quarterly and annual reports in their designated State / assigned field location.
  • Effectively document all information related to project success, innovations and promising practices and disseminate through appropriate mechanisms;

Performance Management and Supervision:

  • Manage, supervise and build capacity of staff to implement, monitor and report on the project activities as required including ensuring that work within the team is planned and organized to meet the projects needs in the most cost effective manner;
  • Conduct quarterly and annual staff performance appraisals;
  • Monitor and document performance of partners;
  • Ensure staff are fully engaged and actively contributing to various initiatives;
  • Ensure that all staff are aware of and comply with all GRA and donor policies and procedures.

Finance / Budget and Asset Management:

  • Ensure project finances and assets are used in line with GRA and donor policies;
  • Ensure project budget expenditure is within the planned time frame and approved budgets;
  • Work with the project accountant(s) to ensure timely financial reporting and accountability in line with donor policy guidelines;
  • Provide required support during project audit;
  • Monitor and address or report any risks to management.

Local level Networking and Collaboration:

  • Build and maintain effective strategic linkages, relations, collaborations and networks with partners and other local stakeholders for effective implementation of the project;
  • Participate in all sector meetings, stakeholders meetings, as well as support in deepening relationships with relevant stakeholders including MDAs, (I)NGOs, CSOs and CBOs at the state, local government and community level;
  • Engage and work closely with the state, local government and community level networks /  institutions / organizations relevant to supporting victims of GBV and initiatives to end VAWG and SGBV in the assigned state;
  • Ensure project advocacy initiatives are implemented in line with GRA’s advocacy agenda;
  • Organize and hold regular reflection and / or learning meetings with project stakeholders as planned.

Minimum Qualifications

  • A Bachelor’s degree (minimum), or a Master’s degree (desirable), in Psychology, Social Sciences, Development Studies, Gender and / or Women’s Studies or any other related field.
  • At least 5 years previous work experience with 3 years’ experience relevant to the function.
  • Excellent command of written and spoken English. Understanding of the local language is desirable.
  • Understanding of GBV and gender relations in the North Eastern setting.
  • Excellent writing skills including experience in drafting reports and presentations.

Competencies:

  • Strong Leadership and inter personal skills.
  • Demonstrated organizational skills.
  • Demonstrated proficiency in program project management based on GBV programming and gender analysis.
  • Knowledge of communication strategies and techniques.
  • Must be able to work independently while being a strong team player.

Desirable Qualifications:

  • Project implementation, monitoring and evaluation experience.
  • A valid International Passport.
  • Knowledge of participatory approaches.
  • Strong computer skills: must be competent in the use of Windows, MS office programs (Word, Excel), and email programs.

Job Title: Monitoring, Evaluation, Learning (MEL) and Communications Officer

Reference Number: GRA – RCO/MAG/23/20/004
Location: Maiduguri, Borno
Employment Type: Full-time

Job Summary

  • The Monitoring, Evaluation, Learning (MEL) and Communications Officer supports the design, development and implement effective systems to monitor progress, impacts, and successes of project activities and performance across all country projects.
  • S / he supports the collection, analysis and processing of complex data related to all aspects of program activity implementation.
  • S / he will also support the preparation of impact assessments, baseline studies, surveys and needs assessments to identify necessary changes and future project opportunities.
  • S / he will also have experience in photography, videography, writing news, impact and feature stories.

Key Responsibilities
MEL:

  • Develop / draft the M&E framework for GRA projects to ensure that they meet the donor requirements and maximizes evidence generation;
  • Implement efficient and logical data flow systems that build off of existing national data collection mechanisms and ensure timely gathering of project data;
  • Institute data quality assessments and other data quality assurance measures to ensure data collected for GRA projects are accurate and reliable;
  • Collaborate with regional project teams, and support them in successful implementation;
  • Conducts data collection, verification and supports in report writing for all GRA programs;
  • Support in training projects partners on data collection, project monitoring and evaluation;
  • Support s GRA Program Managers in the development of proposals, specifically the theory of change and measurement plans;
  • Assist GRA Program Managers in managing the portfolio of projects and administration of projects using relevantsystems;
  • Work in close cooperation with relevant managers to meet the monitoring and evaluation needs of the donors and business partners;
  • Closely monitor and report on the results and progress made with regard to project implementation and provide feedback to the Program Manager and regional staff;
  • Work closely with the Program Manager and support the preparation of quarterly, annual, planning and progress reporting;
  • Keep abreast with the latest developments in monitoring & evaluation, quality management, and introduce them to the organization;
  • Support in communicating programme impact;
  • Prepare budgeting for project MEL programs as well as additional fundraising for monitoring and evaluation.

Communication:

  • Provide technical support and advice on public relations and communications at HQ and field offices;
  • Assist in the coordination of initiatives that enhance communication with key stakeholders and facilitate the use of appropriate media to generate visibility for GRA’s brand among external audiences;
  • Support the development of documentation and dissemination of experiences, lessons learnt, impact stories, best practices and case studies;
  • Assist in taking and editing pictures, audio and video recordings for documentation purposes and for sharing with partners and key stakeholders;
  • Assist in the production of newsletters, materials, publicity materials such as brochures, pamphlets, documentaries, annual reports and special publications etc. as directed by management;
  • Assist in maintaining GRA’s official social media platform sites (e.g. Twitter, Facebook, YouTube, etc.) and keep them current, relevant, updated and interactive, while ensuring implementation of emergent platforms;
  • Assist in designing promotional publications, including graphic arts and photography forGRA;
  • Develop press materials including press statements and releases, and information kits/fact sheets;
  • Actively work with regional staff on content gathering based on data analysis and learning generated from projects;
  • Support Program Manager and regional team in content review for regional/public outreach materials.

Qualifications, Skills and Experience

  • A Bachelor’s degree (minimum), or a Master’s degree (desirable), in Social Sciences, Project Management, or relevant subject, preferably with specialisation in Monitoring and Evaluation.
  • A minimum of 5 years of work experience with at least 3 years of experience in Monitoring and Evaluation in an NGO.
  • Experience in Project Management monitoring and evaluation tools, systems and technology.
  • High level proficiency in Windows Excel and quantitative analysis, experience of proficiently operating M&E software.
  • Demonstrable experience of designing M&E tools, surveys, and evaluations.
  • Proficiency in photography and video editing software and tools.

Specific Job Requirements:

  • Demonstrated ability to train and build the capacity of others.
  • Strong interpersonal skills and managerial capacity.
  • Strong leadership, strategic planning and management skills with an ability to work in a multicultural setting.
  • Experience in technical report writing and research activities.
  • IT literate (word processing, spreadsheets, and presentation).
  • Must be dynamic, self-motivated, and able to demonstrate high initiative.

Job Title: Administrative / Human Resources Manager

Reference Number: GRA – HRM/ABJ/23/20/002
Location: Abuja
Employment Type: Full-time

Job Summary

  • The Administrative Manager is responsible for providing administrative, operational, and logistical support to GRA’s head office and coordinating administrative efforts for field technical activities including general office administration, human resources, legal and statutory compliance, health and safety, procurement and staff capacity building in line with GRA policies and procedures.
  • This position is primarily responsible for ensuring that office administrative operations are functioning efficiently and effectively and are aligned to support attainment of GRA’s goals.
  • The incumbent will ensure administrative and HR supports are conducted according to GRA’s policy, standard operating procedures, and good business practices, and that tasks are completed with a high level of quality and integrity.

Key Responsibilities
Administrative:

  • Oversee and advice on the day-to-day running of GRA’s head and regional offices;
  • Provides administrative support to ensure efficient operations of GRA’s head and regional offices;
  • Assist with planning and preparation of invitations to workshops, meetings and training participants in accordance with the GRA procedures;
  • Conduct the Anti-Terrorism Clearance Verification Process for events’ participants, venues and related service providers;
  • Ensure the availability of materials, stationery, printed materials, branded materials, name tags, registration sheets, all arranged and packaged for training activities;
  • Assist with arranging and planning of internal events and conferences / events;
  • Ensure the office has adequate stock of equipment / office supplies, water, etc;
  • Perform regular inspection of plumbing, drainage, sewerage, electrical fittings and other installations to ensure that they are in proper order or report to supervisor as necessary;
  • Make logistic arrangement including flights reservations, hotel and vehicle arrangement for GRA’s staff, partners and consultants;
  • Design systems to ensure effective use of office resources including furniture, IT equipment, software and monitor accordingly;
  • Closely work with Executive Director and senior management on property leases and other contracts and agreement ensuring it complies with national laws;
  • Take responsibility for health and safety issues and ensure that all staff remain aware of current health and safety issues and procedures;
  • Carry out other administration functions as directed by the Supervisor.

Human Resources:

  • Develop and implement GRA’s HR related policies and procedures that align with GRA’s priorities and demands in compliance with the Nigeria Labour Law;
  • Manage recruitment and selection processes; identify recruitment needs and advise management on best recruitment approaches; conduct interviews; cross-check candidate’s documents; prepare staff work contracts; do orientation to HR operations; and handle staff exit and hand over;
  • Design and implement appropriate performance evaluation systems, manage and advice on their implementation, analyse results for staff improvement and training purposes;
  • Ensure that HR management in field offices is properly done;
  • Support line managers in change of management on team building and addressing GRA’s challenges, and identify key HR issues for management’s attention;
  • Train staff in HR related policies and guidelines;
  • Ensure that HR related contracts (insurances, health services) are accurate and renewed;
  • Ensure legal compliance throughout human resource management; personnel files, payroll and leave records are updated and in order, and share any personnel changes with the Finance Officer / Manager;
  • Handle and oversee disciplinary and grievance issues, employee and labour relations, and time and attendance management.
  • Perform any other responsibilities as may be directed by the Supervisor.

Stores Maintenance / Management:

  • Maintains the flow of materials and supplies to the consumables stores using bin cards;
  • Receive procured items into the consumable stores, record, manage and issue out requests to staff;
  • Ensure regular stock count and balance indication on bin cards;
  • Provide regular status reports and timely replenishment requests;
  • Take custody and arrange the availability of audio-visual equipment, displays and other meeting needs.

Qualifications, Skills and Experience

  • A Bachelor’s degree (minimum), or a Master’s degree (desirable), in Business Administration or in Public Administration, Social Sciences, or similar field.
  • At least 5 years of experience in HR and administrative tasks, of which at least 3 years are with an NGO setting.
  • Strong ICT skills especially Microsoft Office applications (MS Word, Excel, PowerPoint).
  • Ability to prioritize demanding workload and work under minimal supervision.
  • Excellent command of written and spoken English.
  • Excellent planning and organization skills.
  • Ability to deal with pressure and work quickly.
  • Good communication, diplomacy and problem-solving skills.
  • Ability and willingness to listen and share decisions and to take effective decisions

Job Title: State Project Coordinator

Reference Number: GRA – RPC/YLA/23/20/007
Location: Yola, Adamawa
Employment Type: Full-time

Job Summary

  • The State Project Coordinator will be responsible for providing technical support for community-based GBV prevention and response programming in their designated States including Borno, Adamawa and Yobe, ensuring the achievement of the GBV programme goals.
  • The incumbent will support in ensuring that all GBV activities are implemented in a timely, efficient and effective manner and according to the agreed GRA and donor guidelines.
  • He / she will support to ensure that all monitoring, evaluation and reporting happen timely and all resources – including finances – are managed well. The incumbent will report directly to the GBV Program Manager.

Key Responsibilities
Project Management and development:

  • Provide leadership for implementation of community-based GBV prevention activities to engage partners and beneficiaries including women, girls, men and boys in GBV prevention, response and risk mitigation in the designated State / assigned field location;
  • Coordinate and provide technical support to project staff and community-based volunteers for quality GBV activity implementation in the designated State;
  • Provide technical support in planning, implementing and monitoring of GBV program activities (including case management, psychosocial support, and advocacy);
  • Work with (I)NGOs and other stakeholders to ensure holistic support for survivors, including participating in developing and strengthening GBV SOPs and referral pathways;
  • Support to provide strategic direction and undertake analysis of GBV trends, gaps in services, and GRA’s capacities to better address needs in the assigned field locations;
  • Initiate and lead advocacy and community actionsaimed at demanding accountability to SGBV and VAWG in their designated State / assigned field location;
  • Participate and contribute to the GBV working group and protection working group in the designated State.
  • Contribute to program design and support the preparation of concept notes and proposals;
  • Support in strengthening capacity of partners, institutions and beneficiariesto effectively take action against harmful gender norms in their communities;

Project Monitoring and Evaluation, Documentation and Reporting:

  • Facilitate effective monitoring, documentation and reporting of GBV activities in compliance with agreed standards;
  • In liaison with the MEL & Communications Officer, ensure a functional project M&E system that represents the implementing state;
  • Develop high quality and timely technical reports for all project activities including monthly, quarterly and annual reports in their designated State / assigned field location.
  • Effectively document all information related to project success, innovations and promising practices and disseminate through appropriate mechanisms;

Performance Management and Supervision:

  • Manage, supervise and build capacity of staff to implement, monitor and report on the project activities as required including ensuring that work within the team is planned and organized to meet the projects needs in the most cost effective manner;
  • Conduct quarterly and annual staff performance appraisals;
  • Monitor and document performance of partners;
  • Ensure staff are fully engaged and actively contributing to various initiatives;
  • Ensure that all staff are aware of and comply with all GRA and donor policies and procedures.

Finance / Budget and Asset Management:

  • Ensure project finances and assets are used in line with GRA and donor policies;
  • Ensure project budget expenditure is within the planned time frame and approved budgets;
  • Work with the project accountant(s) to ensure timely financial reporting and accountability in line with donor policy guidelines;
  • Provide required support during project audit;
  • Monitor and address or report any risks to management.

Local level Networking and Collaboration:

  • Build and maintain effective strategic linkages, relations, collaborations and networks with partners and other local stakeholders for effective implementation of the project;
  • Participate in all sector meetings, stakeholders meetings, as well as support in deepening relationships with relevant stakeholders including MDAs, (I)NGOs, CSOs and CBOs at the state, local government and community level;
  • Engage and work closely with the state, local government and community level networks /  institutions / organizations relevant to supporting victims of GBV and initiatives to end VAWG and SGBV in the assigned state;
  • Ensure project advocacy initiatives are implemented in line with GRA’s advocacy agenda;
  • Organize and hold regular reflection and / or learning meetings with project stakeholders as planned.

Minimum Qualifications

  • A Bachelor’s degree (minimum), or a Master’s degree (desirable), in Psychology, Social Sciences, Development Studies, Gender and / or Women’s Studies or any other related field.
  • At least 5 years previous work experience with 3 years’ experience relevant to the function.
  • Excellent command of written and spoken English. Understanding of the local language is desirable.
  • Understanding of GBV and gender relations in the North Eastern setting.
  • Excellent writing skills including experience in drafting reports and presentations.

Competencies:

  • Strong Leadership and inter personal skills.
  • Demonstrated organizational skills.
  • Demonstrated proficiency in program project management based on GBV programming and gender analysis.
  • Knowledge of communication strategies and techniques.
  • Must be able to work independently while being a strong team player.

Desirable Qualifications:

  • Project implementation, monitoring and evaluation experience.
  • A valid International Passport.
  • Knowledge of participatory approaches.
  • Strong computer skills: must be competent in the use of Windows, MS office programs (Word, Excel), and email programs.

Job Title: State Project Coordinator

Reference Number: GRA – RPC/DTR/23/20/006
Location: Damaturu, Yobe
Employment Type: Full-time

Job Summary

  • The State Project Coordinator will be responsible for providing technical support for community-based GBV prevention and response programming in their designated States including Borno, Adamawa and Yobe, ensuring the achievement of the GBV programme goals.
  • The incumbent will support in ensuring that all GBV activities are implemented in a timely, efficient and effective manner and according to the agreed GRA and donor guidelines.
  • He / she will support to ensure that all monitoring, evaluation and reporting happen timely and all resources – including finances – are managed well. The incumbent will report directly to the GBV Program Manager.

Key Responsibilities
Project Management and development:

  • Provide leadership for implementation of community-based GBV prevention activities to engage partners and beneficiaries including women, girls, men and boys in GBV prevention, response and risk mitigation in the designated State / assigned field location;
  • Coordinate and provide technical support to project staff and community-based volunteers for quality GBV activity implementation in the designated State;
  • Provide technical support in planning, implementing and monitoring of GBV program activities (including case management, psychosocial support, and advocacy);
  • Work with (I)NGOs and other stakeholders to ensure holistic support for survivors, including participating in developing and strengthening GBV SOPs and referral pathways;
  • Support to provide strategic direction and undertake analysis of GBV trends, gaps in services, and GRA’s capacities to better address needs in the assigned field locations;
  • Initiate and lead advocacy and community actionsaimed at demanding accountability to SGBV and VAWG in their designated State / assigned field location;
  • Participate and contribute to the GBV working group and protection working group in the designated State.
  • Contribute to program design and support the preparation of concept notes and proposals;
  • Support in strengthening capacity of partners, institutions and beneficiariesto effectively take action against harmful gender norms in their communities;

Project Monitoring and Evaluation, Documentation and Reporting:

  • Facilitate effective monitoring, documentation and reporting of GBV activities in compliance with agreed standards;
  • In liaison with the MEL & Communications Officer, ensure a functional project M&E system that represents the implementing state;
  • Develop high quality and timely technical reports for all project activities including monthly, quarterly and annual reports in their designated State / assigned field location.
  • Effectively document all information related to project success, innovations and promising practices and disseminate through appropriate mechanisms;

Performance Management and Supervision:

  • Manage, supervise and build capacity of staff to implement, monitor and report on the project activities as required including ensuring that work within the team is planned and organized to meet the projects needs in the most cost effective manner;
  • Conduct quarterly and annual staff performance appraisals;
  • Monitor and document performance of partners;
  • Ensure staff are fully engaged and actively contributing to various initiatives;
  • Ensure that all staff are aware of and comply with all GRA and donor policies and procedures.

Finance / Budget and Asset Management:

  • Ensure project finances and assets are used in line with GRA and donor policies;
  • Ensure project budget expenditure is within the planned time frame and approved budgets;
  • Work with the project accountant(s) to ensure timely financial reporting and accountability in line with donor policy guidelines;
  • Provide required support during project audit;
  • Monitor and address or report any risks to management.

Local level Networking and Collaboration:

  • Build and maintain effective strategic linkages, relations, collaborations and networks with partners and other local stakeholders for effective implementation of the project;
  • Participate in all sector meetings, stakeholders meetings, as well as support in deepening relationships with relevant stakeholders including MDAs, (I)NGOs, CSOs and CBOs at the state, local government and community level;
  • Engage and work closely with the state, local government and community level networks /  institutions / organizations relevant to supporting victims of GBV and initiatives to end VAWG and SGBV in the assigned state;
  • Ensure project advocacy initiatives are implemented in line with GRA’s advocacy agenda;
  • Organize and hold regular reflection and / or learning meetings with project stakeholders as planned.

Minimum Qualifications

  • A Bachelor’s degree (minimum), or a Master’s degree (desirable), in Psychology, Social Sciences, Development Studies, Gender and / or Women’s Studies or any other related field.
  • At least 5 years previous work experience with 3 years’ experience relevant to the function.
  • Excellent command of written and spoken English. Understanding of the local language is desirable.
  • Understanding of GBV and gender relations in the North Eastern setting.
  • Excellent writing skills including experience in drafting reports and presentations.

Competencies:

  • Strong Leadership and inter personal skills.
  • Demonstrated organizational skills.
  • Demonstrated proficiency in program project management based on GBV programming and gender analysis.
  • Knowledge of communication strategies and techniques.
  • Must be able to work independently while being a strong team player.

Desirable Qualifications:

  • Project implementation, monitoring and evaluation experience.
  • A valid International Passport.
  • Knowledge of participatory approaches.
  • Strong computer skills: must be competent in the use of Windows, MS office programs (Word, Excel), and email programs.

How to Apply
Interested and qualified candidates should send and address their applications to the “Executive Director, Grassroots Researchers Association (GRA)” via: career@grassrootresearchers.org

General Information

  • GRA encourages applications from qualified and experienced women.
  • GRA is an accountability-driven organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity/gender, and for non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for GRA jobs.
  • GRA does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc.). GRA does not concern itself with information related to bank accounts.

Note

  • All applications MUST indicate the position title and reference number as the subject line. Any applicant that did not quote the reference number correctly would be disqualified.
  • All applications must include 1-page Cover Letter and CV (4 pages maximum).
  • Applications must be sent as a single PDF or MS Word attachment not later than January 4th, 2021 by 12:00pm (WAT).
  • Due to the large number of applications received, only applicants short-listed for interview will be contacted

Application Deadline  4th January, 2021.

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