Admin / Front Office Assistant Job at XPO Marine Services Jobs in Nigeria



  2024-01-22
  Lagos, Nigeria


XPO Marine Services is an integrated provider of offshore marine support services to the oil and gas industry in West Africa. We offer a wide spectrum of services, ranging from Vessel Chartering, Survey & Geotechnical Services, Subsea IMR, Well Intervention Services, General EPC Services, and Offshore Waste Management Services.

We are recruiting to fill the position below:

Job Position: Admin / Front Office Assistant

Job Location: Lagos

Duties and Responsibilities


  • This is a full-time on-site role for an Admin Assistant/Front Office staff.
  • The staff will be responsible for managing the front office by welcoming visitors, answering and directing inquiries, scheduling appointments, and performing a variety of administrative tasks, including clerical support, mailing, and handling calls.
  • Provide support in achieving major business goals.
  • Proper keeping of records and documents.
  • Manage the company’s social media pages.
  • Assist with administrative duties in the company.
  • Prepare memos, organizing and filing of documents.
  • Screen and prioritize visitors based on appointments.
  • Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
  • Respond to visitor’s questions professionally and courteously.
  • Accept all letters and packages and distribute them to their appropriate departments.
  • Responsibilities and job description may be refined with changing business needs.
  • Track and order office equipment and supplies.
  • Perform basic data entry when needed.
  • Assist in making meeting room reservations, catering arrangements and other office events management.
  • Any other duties assigned.
  • Role holder is skilled integrator - s/he collaborates across functions, workstreams, teams and internal/external stakeholders to implement the organization’s vision and set out goals.

Qualifications

  • Candidates should possess Diploma or Bachelor's Degrees in Business Administration or related fields with relevant work experience.
  • Administrative skills
  • Clerical Skills
  • Proficiency with Microsoft Office tools and other office productivity software
  • Ability to prioritize multiple tasks and work efficiently under pressure.
  • Excellent phone etiquette and communication skills
  • Strong interpersonal skills and ability to interact with visitors.
  • Previous experience working in an office environment is an advantage.

Method of Application
Interested and qualified candidates should send their CV to: info@xpomarine.com using the Job Position as the subject of the email.


Click link to Apply


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